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Glossary: Administration

Whether only you or all persons enter terms in the glossary, and whether the glossary groups the terms by initial letter, is set once in the settings of the glossary. These settings apply to the glossary learning resource and therefore in every course that integrates the glossary.

You open the settings under:
Glossary > Administration > Settings

The "Administration" menu is visible to owners of the learning resource, learning resource managers and administrators. How to create entries in the glossary is described on the page Create glossary.

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Tabs of the settings

The settings of a glossary show the tabs in this order:

The pages on the course settings apply to all learning resources. Some fields there only exist for courses, which is noted at the field.

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Tab "Alphabetical index"

With the alphabetical index, learners find a term by its initial letter. Above the list of terms there is a bar with the letters A to Z. A click on a letter shows the terms with this initial letter, letters without terms cannot be clicked. "Show all" shows all terms again.

The index only knows the letters of the Latin alphabet. If the terms of your glossary begin with other characters, for example with Greek or Cyrillic letters, switch off the checkbox "Activate index". The glossary then shows all terms in one list.

Checkbox "Activate index" switched on, above it the note that the index only contains the characters A to Z

OpenOlat saves the setting as soon as you click the checkbox.

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Tab "Write permissions"

If a glossary is to grow collaboratively, for example as a technical vocabulary that learners add to themselves, give all users write permission. By default, only the owners of the glossary create and edit entries, in a course also the owners of the course and persons with the "Glossary tool" right.

If you switch on the checkbox "Enable write permissions for all users", all persons who open the glossary create new entries. Guests are excluded. These persons can then change and delete their own entries. The owners of the glossary change and delete all entries, including those of other persons.

If the checkbox is switched on, the glossary shows next to each entry who created it and who last changed it.

Tab Write permissions with the explanatory text and the still switched off checkbox for write permissions of all users

OpenOlat saves the setting as soon as you click the checkbox.

If only some of the persons in a course are to write entries, for example the members of a group, grant the right via the members management of the course, see Writing permission for selected users.

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Further information

Mentioned on this page
Create glossary >
Course Settings - Tab Metadata >
Course Settings - Tab Info >
Course Settings - Tab Share >
Course Settings >
Course Settings - Tab Options >

Further reading
Glossary >
Usage of a glossary >
Members management >

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