Configure User
If you have the right to manage users, you can search for a specific person using the user search and make further configurations for them.
A maximum of the tabs listed below are available for configuration for each user (administrator). Depending on the roles and activated modules, there may be fewer tabs.
User profile
Personal data, personal details, contact details and details of the institution are recorded in the user profile. See: Personal Menu > Configuration > Profile. Furthermore, the personal information entered by the user, as well as the respective business card and the selected personal picture/photo are visible. The mandatory entries in the user profile include: Login name, first name, surname and email address. If the sending of emails to this address is to be prevented, this email address can be blocked.
System settings
The system settings made by the user are displayed here. See: Personal Menu > Configuration > Settings.
This includes, for example, the default language and whether emails are only sent within OpenOlat or also to the address in the profile.
Account
For example, the last login can be seen here and the user's account can be set to inactive.
Roles
The roles of the user are defined in this tab. If the Organizational units module is activated, different roles can be assigned per organizational unit. See "Assign roles".
Password
If the user does not yet have local authentication, the "Local OpenOlat Authentication" section shows two buttons: "Send invitation link to set login credentials" (primary button) sends a link by mail that the person can use to set their own login credentials; "Create login credentials" sets the login credentials directly.
If an invitation link has already been sent, a message in the "Password" tab shows its validity period. The "Deactivate invitation link" action can be used to invalidate the link at any time.
The "Passkeys" section is hidden if security level 1 (Password) applies as the minimum and no local authentication is available.
Authentications
Here you can change the username and edit and delete authentications.
Properties
User Properties can be displayed and exported as a table.
GUI preferences
The GUI settings saved for the user(s) can be reset here.
Groups
An overview of all groups in which the user is a participant or coach is displayed. Under this tab, the user can also be assigned to other groups or removed from a group.
Learning resources
This tab generates an overview with all learning resources of the user. User administrators and administrators can remove users from the respective learning resources and call up the respective learning resources. Furthermore, the user can be registered as owner, coach or participant in further OpenOlat courses.
Projects
All projects in which this user is a member are listed under this tab.
Portfolio
All portfolio folders to which the user is invited are displayed here. (This user's own portfolios are not listed here).
Bookings
The booking orders and pre-orders of the user are displayed here.
Credit points
The user's acquired credit points are displayed here.
Statements
The certificates, points and progress of a user are displayed here. Certificates acquired elsewhere can also be uploaded in order to obtain an overview of the entire transcript of records in OpenOlat.
Badges
This tab displays all the badges you have purchased.
Compensation for disadvantages
Disadvantage compensation entitles test takers to use more time for a test due to a restriction. Disadvantage compensation can be added and configured under this tab.
Subscriptions
All of a user's subscriptions are displayed here. They can also be deactivated or deleted here.
Relations
In this tab, relations between the selected user and other OpenOlat users can be defined. For example, whether someone is a teacher's superior, parent, training coach or student. The prerequisite is that a system is generally used. (Cf. User roles)
Quota
An individual quota can be set up here, e.g. to give a person with special tasks more upload options. For example, the quota in the Media Centre can be increased for authors who need to include a particularly large number of videos in their courses.
Events
Here you will find an overview of events and absences of the user.
Competences
Areas of competence can be added to the user here. They are categorized according to "Manage", "Teach", "Have" and "Target".
Education products
Here you will find the same hierarchical overview of the education products, implementations and courses of the user as in the Coaching tool from the perspective of a line manager or education manager.
Observational tasks
Details on filters, status and display of this view.
Observational tasks
Grading assignments
Here you can check which grading assignments have been assigned to this user.