Skip to content

Types of Course Element

In this chapter course authors learn in detail which course elements are available in OpenOlat courses and how to configure them. If you have not yet created a course, follow the instructions in the chapter "Creating courses" first.


All course elements have the tabs " Title and description " and "Layout ". In addition, there are certain tabs that are available throughout, depending on the technical course type.

Course elements at a glance

Knowledge Transfer


Communication and Collaboration

Administration and Organisation



Please note: In addition to the course elements, OpenOlat courses also offer other tools and learning resources that can be used to design courses. You will find information on this in the respective chapters.

Working With Course Elements

In the following you will find a list of the most important course elements your course can be composed of. Probably not all course elements will be used in your course since it is part of didactic creation of learning environments and courses to specifically select functionalities and course elements. It is possible that your course offers several course elements of the same type or the course elements are named differently than in this list.

For conventional courses, you can use the icons shown to identify the course element type. For learning path courses, no icons are displayed.

More detailed descriptions of the functionality of the following course elements can be found on separate pages:


Here you receive points or a "passed" or "failed" from your coach. You can also receive comments and feedback documents as well as rubric feedback in this way. The course element is often used when evaluating actions that have not been submitted online in OpenOlat before, e.g. presentations or real products.

Appointment scheduling

This way, your teacher can provide you with various dates to choose from or to enroll directly. You can select the date(s) that suits you by clicking on the ? button. Depending on the configuration, there may be a deadline for the entry.


Similar to a podcast a blog serves to provide new content. You can include text as well as pictures or movies in your contributions.

Each OpenOlat user has the right to assess or comment on blog entries. Such entries can be assessed by means of 1 - 5 stars. In order to write a comment or read other entries you should click on the link "Comments." It is also possible to see assessments of other blog readers.

Blog entries can only be created if a course author has provided his authorization. Just click on "Create new entries" to write a new blog entry.

Create and edit blog entries

Title: Indicate a title to describe your blog entry. This field is mandatory.

Description: Your description is optional and will be used as preview of your article or entry. Therefore you could also add a short introduction or summary here.

Content: Content equates to blog entry. This field is therefore mandatory. Formatting and images are allowed.

Time and date of publication: Date and time of publication serve to hide your entry from other users or to put it on display. If a publication date lies in the past your entry will be visible. If it lies in the future your entry is scheduled for publication.

You can make your entry accessible by clicking on "Publish" (starting from the date indicated). If you want to interrupt and continue to write your entry later on just click on "Save draft." By clicking on "Cancel" your modifications will be discarded before closing the form's window. Drafts in the entry list will be highlighted in yellow. Scheduled publications in green. All other entries are open to the public and therefore visible.

You can either publish this entry directly, determine a date for its publication or save your entry as a draft.

Subscribe the RSS Feed of your blog if you do not want to miss any new entries.


The course element "Calendar" offers an alternative view on the course calendar that can be called up at the top of the course toolbar if activated. A course author can predefine a date for your calendar view, e.g. a particular week, and appoint a time for certain events during that week.


Achieved goals, missing tasks, right or wrong solutions - checklists make this visible and can therefore be evaluated by the supervisor.

As an informational work aid, which supports users in completing smaller tasks or keeping information secure, the checklist allows the maintenance of e.g. to-do or check lists. Thus, for example, tasks outside of OpenOlat can also be documented. If this is the case, you may find information on the evaluation on the start page of the checklist.

Once a checklist has been assigned a submission date, it can no longer be edited afterwards. Below the submission date and the evaluation information, you will find the actual list with all checkboxes, including any information and files for download. If a checkbox is greyed out, it can either only be checked by the supervisor, or the submission date has already passed.


By means of the course element "Enrolment" you can register for one or more groups of a course. In OpenOlat groups can be used for different purposes, e.g. for work groups or for distributing course participants.

Just click on that link "Enrolment" to become a member of a group. Depending on your configuration you can either enroll in one group only or in several at once. After enrolling you will see links to the corresponding course groups you are a member of in the drop-down menu "My course" on your right.

In some groups the number of members is limited. If the group is full, there may be a waiting list, depending on the configuration. If the group administrator has set this up you will automatically move up as soon as a group member signs out of the group.

Often you can unsubscribe from the group at the same place where you signed up. If this is not the case, the group administrator has forbidden you to unsubscribe and you must contact him if you have accidentally signed up.


This function is a kind of contact form. Depending on the configuration, e-mails can be sent here to all course owners, all coaches, all participants or participants from certain groups. Fill in the fields "Subject" and "Message" and send the e-mail via OpenOlat.


In the course element "Folder" coaches can provide files for download. By default course elements folders are configured in a way that only course authors are allowed to upload files and course participants are only allowed to read or download files.

Subscribe to that folder to be notified in case of new documents. You will be notified by e-mail or under "Subscriptions" in OpenOlat.

If course participants are also allowed to upload files they will find a corresponding link on their top right. In order to store those files in a structured way you can then create subfolders and also delete files. If you want to prevent others from deleting your files you should click on the icon "Meta data" in the table view and lock the file. Locked files are marked with a lock.

Attention, don't mix them up: In addition to the download folders in courses, learners also have access to Personal folders, that can be used for individual learning independent of the course. Furthermore there is the course element "Participant folder" (see below).

Participant Folder

Here learners can make files available to the instructors and also receive feedback from the instructor via the return folder. If the administrator has activated an appropriate document editor, it is also possible to create different file formats such as Word, Excel or PowerPoint files directly in OpenOlat. Each course participant only sees his own individual folder here. In contrast to the course element "Folder" (see above) submissions by other learners are not visible in the participant folder.

Points or passed/not passed will not be processed.

Participant List

The list of participants gives an overview of the people who have access to the course. Depending on the settings the course owners (course administrators), coaches, and/or participants are displayed. Via the list of participants you can also access the visiting card of the displayed persons. Depending on the information stored there by OpenOlat members you will receive further information and can also contact them via synchronous chat. If configured, you can also send e-mails to all or selected participants or download or print the entire participant list.


A podcast provides information in the form of audio or video files. You can listen to or view these so-called episodes directly in OpenOlat, on the one hand, and subscribe to podcasts, download the episodes to local portals such as iTunes and copy them to your mobile device, on the other.

In order to create new episodes you have to be authorized by a course author. Click then on "Add episode" to create a new podcast episode.

Create or edit episode

Please indicate a title to describe this episode accurately. This field is mandatory. This description is optional. If there is need to further explain your media file you can do that here.

An episode always contains one audio and one video file. Select these on your PC to be uploaded afterwards. Depending on the file's size this can take some time. Please note that only Flash compatible formats are allowed (such as FLV, MP4, MP3, M4V, M4A, and AAC).

By clicking on "Publish" this episode will be added to your podcast. Other users will have access.

Each OpenOlat user has the right to comment on episodes and to assess them by means of 1 - 5 stars. In order to write a comment or read other comments you should click on the link "Comments."

Subscribe to the RSS Feed of your podcast if you do not want to miss any new episodes.

Portfolio Task

If your coach provides you with a pre-structured portfolio of tasks or calls for action, you can pick them up here. Click on " Collect portfolio task" to view the task and solve the required tasks in the predefined binder. If the coach has hardly defined any structures and restrictions, you can design the binder as you wish, otherwise the predefined structure forms the framework for further processing. It is possible that the coach has defined a deadline that you should note.

In the portfolio task, you can, for example, document and reflect on your learning process or carry out editing over a longer period of time.

Once you have collected the portfolio task in the course, you will also find it in your personal menu under "Portfolio 2.0" - "My portfolio binders".

To hand in a solution, publish your assignment and give access rights. Further information to the editing of a portfolio task you will find here.

Questionnaire, Survey

Questionnaires are used for evaluations or opinion polls. Each questionnaire can only be filled in once. The questionnaire results are normally stored anonymously. The questionnaire appears directly when the corresponding course element is called. You can also save a questionnaire temporarily. Just fill out the provided fields.


The course element Video gives you access to a video and depending on the settings you can also comment on this video and rate it with an asterisk. If the video is interactive it is also possible to perform further actions such as answering quiz questions or calling up links.

Virtual Classrooms

With the course elements Adobe Connect, GoToMeeting, Vitero BigBllueButton and OpenMeetings, different virtual classrooms can be used in OpenOlat for synchronous meetings, video conferences or webinars. Which course element will be integrated and which functionalities will be available depends on which configuration your OpenOlat system administrator has selected.

A virtual room allows you to work online (synchronously) with several people who are geographically separated from you. Functions of virtual rooms include live chat, audio and video, desktop and document sharing. When entering a virtual room by means of a course element a new browser window will open in which the virtual session will take place.

To be able to use all functionalities you will need a headset and a connected camera. Depending on your system you might have to download additional software temporarily.

Knowledge Transfer

Course Element: Structure

structure icon

The course element " Structure" serves to arrange your course. By default it offers an automatic overview of all sub-elements along with short title, title, and description. Use this course element to arrange your course content and/or to clearly separate your modules. Further information can be found here.

Course Element: Single Page

single page icon

In the course element "Single page" you can integrate various files directly into the course structure. These web-specific files (pdf, html) can already be in the folder of the course or a linked resource folder or can be created directly with the course editor as HTML page. The web files linked in this way are displayed directly in the course structure in contrast to a provision via the course element "Folder". The course element "Single Page" is particularly suitable for the provision of quickly visible information and hypertext-based content. Further information on the course elements "Single Page" and "Multiple Single Pages" can be found here.

Course Element: External Page

external page icon

With the help of the course element "External page" you can call up an external website. Simply enter the desired URL in the configuration in the tab "Page content" to integrate the external page into your course navigation. For the display of the linked page, the variants

  • "Embedded (source hidden)",
  • "Embedded (source visible)",
  • "New browser window" (source visible) and
  • "Integrated completely (source hidden)

are offered.

For pages that require authentication and whose source is hidden, you can activate "Page pass-word controlled" and enter the corresponding values in the "User" and "Password" fields.

It is recommended to use this course element when planning to include pages containing database queries (e.g. research tools, online exercises, etc.). It is only possible to link external pages via HTTP or HTTPS protocols.

External page: configuration

URL: You have to fill in this field. Here you indicate the site on which the desired external learning contents can be found (e.g.

Configure display: You can choose between four options:

  • Integrated completely (source hidden): The external HTML page will be parsed and integrated in your OLAT page completely. HTML pages may only contain resources such as images, Flash, videos or links with relative paths. Absolute relative paths such as "/public" (relative to a bsic URI) or absolute paths such as "http://..." are not allowed.

  • Embedded (source hidden): The external HTML page will be included in a so-called «iframe« The external page's Internet address will not be visible. HTML pages may only contain resources such as images, Flash, videos or links with relative paths. Absolute relative paths such as "/public" (relative to a bsic URI) or absolute paths such as "http://..." are not allowed.

  • Embedded (source visible): This also means including your external HTML page in a «iframe« The source code of the OLAT page will show you the external page's Internet address.

  • New browser window (source visible): Another option is the possibility to display your external page in its own browser window.

By selecting the upper two options OLAT will transfer username and password in case your external page requests this.

Embedded frames («iframe«) resemble single browser windows, however, they are part of the initial window's HTML page.

Advantage of using an «iframe« : you can show any content in OLAT (e.g.complex web pages in nested frames, mathML etc.).

Disadvantage of using an «iframe« : your content might appear along with its own scroll bar.


If you are not sure which variant is the right one for your case, start with the option "Integrated completely" and test the other display options until the linked page is displayed as desired.

Course Element: CP Learning Content

icon cp learning content

Use the course element "CP Learning Content" to integrate learning content in IMS-CP format (IMS-CP Version 1.1.2) into your course. You can either create the CP directly in OpenOlat, which is explained in the chapter "Five steps to your content packaging". Or you can create the CP externally, for example with eLML.

Further information on the CP can be found here.

Course Element: SCORM Learning Content

icon scorm learning content

Using the course element "SCORM Learning Content", externally created SCORM packages can be integrated into OpenOlat courses. SCORM is a standard with which content as well as interactive e-learning modules can be encapsulated and integrated into different systems. Further information on the configuration of the course element SCORM can be found in the chapter "Course element: SCORM learning content".

Course Element: Document

icon document

By means of the course element "Document" different document formats can be integrated directly into the course. This course element is especially suitable for Office documents, PDF or the display of graphic files. It is possible to access already existing files or to upload or create new files. Word processing documents and PDF are directly displayed by using the integrated Document Viewer.

Files that are located in the course's storage folder or uploaded as separate learning resource can be used. Which file formats can be newly created depends on the settings in the administration of the respective OpenOlat instance.

The integrated documents can later be edited, exchanged or saved as a separate learning resource. Depending on the file type, other options such as editing metadata are also possible. Editing of text documents is also possible when the corresponding licenses are activated in the OpenOlat Administration, the editor then opens in a separate window.

Furthermore you can set user rights for your course element in the course editor and thus define which roles are allowed to edit and download the respective document (if possible).

The height of the display area can also be defined.

After downloading a corresponding document, the metadata shows who edited the document last.


For video files the course element "Video" should be used and for HTML pages the course element "Single page".

Course Element: Folder

icon folder

In the course element "Folder" you can offer files for download. The course element folder is often used to provide course materials such as slides or scripts. In addition, the course element "Folder" can also be configured as a collaborative tool for the learner's file upload.

Further information on the configuration and use of the course element "Folder" can be found here.

Course Element: Podcast

icon podcast

The course element "Podcast" can either be used to easily provide others with your own audio and video files or with external podcast episodes in OpenOlat. Course participants can see episodes directly within OpenOlat; or they can subscribe to podcasts, upload those by means of online services such as iTunes before copying them to a mobile device.

How to create and configure a podcast is explained in separate chapters.

Course Element: Blog

icon blog

Via the "Blog" you can inform the participants of the course about current topics in the form of text, pictures or video. You can integrate external blogs as well as create and use a new OLAT learning resource "Blog". Course owners can, for example, maintain a blog more or less regularly in a blog and thus inform course participants about new current content on the event topic. Participants can then comment on these contributions and rate them with 1-5 stars. It is also possible to give course participants the right to write a blog, so that they can jointly run a course blog.

How to create and configure a blog is explained on separate pages.

Course Element: Video

icon video

With the course element "Video" you can add self-made videos or videos imported via a URL, which are available as learning resource video in OLAT, to your course. One video per course element is linked. The video can be annotated and evaluated and thus optimally integrated into the learning and teaching process of a course.

Further information about the course element video can be found here. Information on postprocessing the video with OLAT Quiz and jump marks can be found in chapter "Learning Resource: Video".

Course Element: Video Livestream

Course Element: Opencast

With the course element Opencast, recordings of meetings and courses that are stored on an Opencast server can be integrated into OpenOlat courses. The configuration and connection of the Opencast server is done in the administration. In the course element either single videos or whole series can be integrated.

Course Element: edu-sharing

Course Element: card2brain

icon c2b

The course element card2brain allows learning with flashcards. To use this course element an enterprise login of card2brain is compulsory. Clients of frentix please contact Non-clients please contact card2brain directly.

Further information on the course element can be found here.

Course Element: Edubase

icon edubase

This course element allows you to link to e-books from Edubase. The e-books can then be opened in OpenOlat.

A prerequisite for using this course element is an Edubase account, plus the allowance to use a specific e-book. Clients of frentix please contact Non-clients please contact Edubase directly.


The module must first be activated and configured in the administration, and authorization keys for the eBooks are also required. As soon as the pre- settings are done, the course element can be added in OpenOlat. By using the editor, you can define specific reading orders for the users for an embedded e-book.

Edubase Screen


Here you get an overview of the course elements that can be used for knowledge testing. For some course elements there are separate pages or chapters here in the manual.

assessment icon

OpenOlat provides various course elements for knowledge testing. The central course elements for this are the three course elements for OpenOlat tests and the two course elements for submission tasks. But also the other elements such as portfolio task, assessments with and without evaluation grid (rubric) or the checklists offer a lot of potential for certain scenarios.

Most course elements in the assessment category can also be given points if required and then will be given the "Highscore" configuration tab. With the allocation of points, further features such as the addition of points or the passing/failing of a course based on the assessments of different course elements can be added. A course element structure is used for this.

Another configuration tab that is available for most assessment course elements (except for self-test and survey) is the tab "Reminder". Here, e-mails can be sent depending on the progress of the respective course element. For example, a mail can be sent if a task has not yet been worked on by a certain date. The possibilities are similar to those in the menu "Reminder" in the course administration for which you can find more information here.

The OpenOlat questionnaire or the course element Survey can also be found in the assessment category.

Course Element: Assessment

assesment icon

The course element "Assessment" is suitable for evaluating services which are not explicitly submitted electronically, e.g. presence presentations or online websites.

On separate pages you will learn how to set up, perform and configure an assessment.

Course Element: Task

task icon

Coaches can use the Task course element to organize actions and submission tasks. Learners upload their submissions to the OpenOlat course and receive feedback or assessment from the teacher. Revisions can also be requested. Sample solutions can also be provided using this course element.

The central configuration of the course element takes place in the first step in the tab "Workflow". Here you determine which of the following options you want to use:

  • Task Assignment: assign tasks to course participants or groups.

  • Submission: Learners should have the opportunity to submit tasks. This is where course participants create their solutions or upload them in a PDF file format.

  • Review and Correction: this is where course participants will find their tasks corrected as well as requests for revisions.

  • Revision Period: course participants upload their revised documents in this element. You as a coach can place multiple revision requests until the task is considered completed and the revision process closed.

  • Sample solution: provide course participants with sample solutions of their tasks. You can either create them directly in OpenOlat or upload files.

  • Assessment: create individual assessments for each course participant or for participants of a group as a whole.

In the tab "Learning path" (or in the tab "Workflow" for conventional) you can also define whether the task is mandatory or voluntary.

Mandatory tasks have to be completed and will be collected after the set deadline and handed over to the coach for evaluation. In the case of optional tasks, the user can decide for himself if he wants to work on them. Furthermore, optional tasks are not collected after the deadline.


How to create tasks step by step and further information on other configuration possibilities can be found in the chapter "Creating Tasks".

Course Element: Portfolio Task


By means of the course element "Portfolio task" you can provide predefined portfolio templates to be filled by your course participants. The course participants can then pick up the portfolio task in their course, and are then forwarded to their individual portfolio area. The portfolio picked up in this way can then be filled with content and artifacts by the learners and, if desired, made available to other people or the course supervisors. Depending on the configuration, these persons can also evaluate and comment on the portfolio.

For the course element Portfolio task you need a "Portfolio 2.0 template", which you link to the course element. If you have not yet created a Portfolio Template learning resource, you can also create a new Portfolio Template or link to a previously created one directly in the course via "Select or create Portfolio Template". Click here to find out exactly how to create a portfolio task.

If you have already added a portfolio template, it will appear under Selected Portfolio Template. Follow the link to get to the preview. You now have the option of selecting a different content with the "Change Portfolio Template" button.


In case a portfolio template has already been downloaded and edited it will no longer be possible to replace it.

In the tab "Evaluation" you can preconfigure the display of points, status passed/failed and individual comments. In the fields "Note for all users" and "Note for supervisors" you formulate general information for the evaluation to all course participants and coaches.

Further information on how learners can pick up and use a portfolio task can be found in the chapter "Portfolio task and assignment: Collecting and editing". How teachers can evaluate a portfolio task can be found in the chapter "Portfolio assignment: Grading".

How the portfolio component looks like from the students' point of view and how it can be solved can be found in the chapter "Learning activities in the course" under the item "Portfolio task".

General information on the subject of portfolios and e-portfolios can be found here.

Course Element: Group Task

Task Icon

The course element Group task functions largely like the course element Task.

Points and feedbacks are created for the whole group in this course element, but can be customized.

The following differences to the course element Task should be noted:

When creating the group task, one or more groups to which the task is assigned must be selected in the tab "Workflow". Only these groups can then view and edit the task. As long as no group has been assigned, the course element is not visible when the editor is closed.

When the editor is closed, the tab "All participants" does not show the individual persons directly, but the assigned groups are shown, which can then be selected and evaluated. Within the evaluation process it can be decided whether the evaluation is valid for the entire group or whether the evaluation is only valid for a certain group member.

Course Element: Test

test icon

The course element "Test" integrates tests into a course. A test in a course is used to assess achievements and includes various question types. Depending on the choice of question types, it is evaluated automatically or manually. OpenOlat uses the IMS-QTI 2.1 format for tests, which allows exchange with other test systems and learning management systems that also support this standard.

If you have not selected any test yet, there will be a message saying No file chosen under the tab Test configuration. Click on "Choose, create or import file" to add a test to the course element, or to create a new test, respectively. In case you have already selected a test the name of this learning resource will be displayed after Selected file. Click on the name to open a preview of the test. Click on "Replace file" if you would like to exchange the learning resource with another one. Further information can be found in the chapter "Creating Tests".

The two main tabs for test configuration are "Test configuration" and " Options ".

The settings under "Options" are initially being copied from the options of the learning resource. However, the options can be adjusted if needed. To do so, open the tab "Options" and click on "Adjust configuration". You may now set a time limit, limit the number of attempts, allow guests to do the test, choose from various display options, etc. If the option "Show question title" is not selected while menu navigation is allowed, the navigation will only show "anonymised" titles, not the real titles.

Furthermore, you can set up an information text (HTML page) which will be visible at the test start page as "Information", above the "Start" button. To add a file go to the tab "Options" and click on "Select page" or "Create page and open in editor". You can replace the file later if needed.

Once you have selected a file, the security setting field is added to the display and you can allow links to files in the storage folder. This is useful, for example, if you want to link to other HTML files or graphics. However, this setting also means that experienced course participants can view the entire folder of the course.

Any test linked to a course can only be edited in your test-editor as long as there are no users launching and taking it. After that only typing errors can be corrected.


In case participants are taking a test at that moment all their results will be lost since that test is not complete. All results achieved between replacing and publishing a test will be lost as well.

The test results of the participants will be personalised.

Course Element: Self-test

test icon

Like the "Test", the course element "Self-test" uses the learning resource Test and is configured and set up similarly. The main difference is that there is no option "passed/failed" and the tab "Highscore" is omitted.

In contrast to the course element "Test" self-tests are suitable to get practice; results of self-tests will be saved anonymously. Self-tests can be taken as often as needed. The course element "Self-test" contains learning resources of the type "Test." If you have not generated a test before please follow the instructions in the chapter "Four Steps to Your Test or Self- test".

For more information on tests, refer to the chapter "Creating Tests". The chapter "Tests at course level" is particularly relevant here.

Eine komplexere Alternative zum Selbsttest stellt der Kursbaustein Übung dar.

Course Element: Practice

The course element with flashcard logic is used for individual self-testing of course participants. For this purpose, the teacher combines several OpenOlat tests or question sets from the question pool, which the learners can work on independently in series and challenges. The number of questions per exercise series can be defined, as can the number of total challenges. For example, if a series comprises 10 questions, the learner is shown 10 questions. Afterwards, he can decide whether he wants to answer incorrectly answered questions again or skip them. The number of levels reflects the intensity of the exercise and indicates how often a question has to be answered correctly repeatedly.

Course element practice

In addition to the practice settings configured by the teacher, course participants can also filter and edit specific questions such as new questions or questions of a certain level. Custom series can also be created.

After completion of a challenge, detailed statistics on the learning status as well as a summary overview are available in addition to the classification in ranking lists.


Only automatically evaluable test questions can be used for this course element.

Course Element: Video task

With the course element "Video task" video learning resources can be reused for interactive (formative) exercises or tasks with assessments (summative). Participants have to identify relevant situations ("teachable moment") in a video and assign them to a category. Es steht ein Übungsmodus und ein scharfer Testmodus zur Verfügung.

Course Element: Form

form icon

Using the course element "Form" you can add the learning resource form to a course. The form works similar to the course element "Survey" and can also be filled out only once. However, with the form it is visible which participant has filled in what in the form. Thus, in contrast to the survey (at least in the standard setting), filling in the form is not anonymous.

For the completion of the course element, a last deadline can be defined in the tab "Form". A course reminder can also be linked in addition. In contrast to the survey module, participants automatically receive a confirmation e-mail with the date and time of submission as well as their completed form as a PDF attachment when they submit the completed form.

Coaches can see in the overview table in the course run which participants have already completed the form and which have not. Forms that have already been submitted can be reopened by the coach for further processing by the participant, or they can be completely reset. By clicking on the participant, the completed form can be viewed. The form data of all participants are available as Excel export.

The use of this course element makes sense e.g. if the learners have to fill in certain forms obligatorily, e.g. before starting a laboratory internship or as confirmation for the independent performance of a service.


Anders als beim Kursbaustein Umfrage erfolgt für diesen Kursbaustein allerdings keine spezifische grafische Auswertungsübersicht.

Course Element: Survey

survey icon

With the course element "Survey" you can add an online questionnaire to your course. Als Basis wird die Lernressource "Formular" verwendet und mit dem Kursbaustein Umfrage verknüpft. A questionnaire must first be created with the learning resource "Form" in the author area. If you have not yet created a questionnaire, follow the instructions in chapter "3 steps to your questionnaire". By default, the results are stored anonymously.

A formular linked in a course can only be edited completely in the formular editor as long as the page has not been opened. After that only typing errors can be corrected.


If participants are currently running the questionnaire but have not yet completed it, their results will be lost.

Further information on the subject of questionnaires and surveys can be found in the chapter "Creating questionnaires" and the corresponding subchapters.

Course Element: Checklist


The course element allows you to embed and evaluate checklists in the course structure. A checklist contains check elements with completed and uncompleted tasks or checks. The checklist can be used as an informational tool that helps users to complete smaller tasks or to keep information secure, for example, by maintaining attendance or to-do lists. It is the only module that the user or course participant can complete as a self-assessment.

You can also add several checklists at once. This procedure is useful if you need several identical checklists. Several (maximum of 12) modules with the same check elements are created and bundled with a structure module. A title is automatically created for each module, but changes are possible. Each module can then be given a specific submission date.

In this way, several checklists with identical check criteria but for different groups, for different objects to be checked, for different event dates or for checking the same object at different times (development) can be created relatively quickly.

Further information can be found here.


The highscore, except for the course element "practice" , can be added for all assessable course element as well as for structure elements.

The highscore makes a playful comparison between test participants possible and can be seen as motivational factor. The prerequisite for using the "Highscore" tab is that points are awarded for the selected block (e.g. test, task, evaluation).

First "Show Highscore" needs to be enabled. Optional a starting date can be added. Upon this date the highscore will be shown. Otherwise the highscore is shown directly after finishing the test. Afterword it can be defined, if the user data is shown anonymized or with pre and last name. In the next part it can be chosen, which elements of the highscore should be shown. There is the choice between congratulation title, podium, histogram and top result listing. For the listing it can be defined additionally, if all users or only a certain number should be shown. At least one of the above options need to be selected.


Communication and Collaboration

Get more info on Virtual classrooms

Course Element: Wiki

Wiki icon

Use a Wiki to easily create learning content together with your course participants. A Wiki is suitable for doing group work; it can serve as documentation tool or as some sort of knowledge base for your studies and projects.

The course element "Wiki" helps you to embed a Wiki in your course. Just click on "Select, create or import Wiki" in the tab "Wiki learning content" to assign a Wiki already existing or to create a new one. The chapter "Creating Wikis" will tell you how to do so step by step. If you have not already selected a Wiki yet the title Selected Wiki will show the message No Wiki selected.

If you have already added a Wiki its name will appear in the field. In order to change the assignment of a Wiki click on "Replace Wiki" in the tab "Wiki learning content" before selecting another Wiki.

In the tab "Wiki learning content" you configure the user permissions of the Wiki. Here you can set that not only owners but also maintainers and participants may edit Wiki articles. By default all course participants have read and write permission in a Wiki. Only that OpenOlat user who has created the page or OpenOlat users who are registered as owners in a wiki will be allowed to delete wiki pages.

In the chapter "Learning Activities in Courses" section "Wiki", you will find more information on how to adapt the Wiki syntax, how to create new pages, and how to view different versions of a Wiki page.


If you can't find the "Wiki" course element in the course editor, it was disabled by a system administrator.

Course Element: Forum

Forum icon

With the course element "Forum" you can easily enable asynchronous online discussions for different purposes in your course. For example, course participants could write posts with questions about the content of the course and answer each other's questions, or you could initiate a technical discussion or implement specific forum-based online methods. In the chapter "Learning Activities in Courses" you will get further information on opening topics and replying to questions; see section "Forum". Generally all course participants have read and write permission in a forum. All course authors and tutors dispose of the option to moderate a forum additionally.

A course author can also use the forum to notify course participants in the short term. Just configure your forum in the tab "Access" accordingly, i.e. that only course authors have write permission.


Advise your course participants on subscribing to the forum to be up-to-date.

Tab Configuration

Here you can set the user rights of the forum and define which course roles are allowed to create forum posts. You can choose between coaches, participants and guests. You can also define whether coaches are allowed to moderate the forum and whether pseudonymized postings are allowed in the forum. In the case of pseudonymized forums, the posters can choose a pseudonym themselves. Once a pseudonym has been created, it will always remain active in the forum, but can be changed or switched off as required. The pseudonym can be protected by a user with a password, so that only this user can use this pseudonym. Without password protection the same pseudonym can be used by several users. Furthermore, it can be set that the use of a pseudonym is activated by default. To do this, select the checkbox "Pseudonym activated in individual forum posts".

Configuration options for forum

Moderation rights All course owners and coaches have the following additional moderation rights. You can:

  • Editing and deleting all posts in a forum; attaching files.
  • Prioritizing threads (sticky): a certain discussion subject will always appear on top of a list.
  • Closing discussion: it will no longer be possible to reply to a certain discussion subject.
  • Hiding discussion: a certain subject will no longer appear in the forum list.
  • Displaying discussion: hidden subject will be displayed anew.
  • Filter for persons: on the forum's overview page posts of every single course participant can be displayed.
  • Archiving forum: posts (as MS Word) and attached files will be zipped before storing them in your personal folder.

Persons with moderation rights can also move forum topics or individual posts. On the one hand, contributions can be moved to another topic of the same forum, on the other hand, entire forum topics or contributions can be moved to another forum. All forum posts underneath are moved and are no longer visible in the original forum. It is possible to move topics and posts to another forum both in the same course and in other courses. The moved thread can be created as a new discussion thread. In the last step of the move, an email can be sent to all users affected by the move, with the information where the forum is now moved to.


Forum posts can also be moved to forums in which the creator of the post has no access.

Besides the course element "Forum" there is also the possibility to display a central forum for the entire course in the course toolbar. Das bietet sich häufig an, wenn der Kurs nur ein Forum umfasst, das permanent zur Verfügung stehen soll. However, no further settings such as pseudonymization or assignment of moderation rights can be made here.

Course Element: File Dialog

File dailog icon

The course element File Dialog can be understood as a combination of forum and folder. The course element "File dialog" provides you with preset discussion forums; in contrast to an ordinary forum, dialogs here are explicitly based on certain documents. Use such a file dialog to let your course participants discuss e.g. scientific articles or papers.

In the editor in the tab "Files" or in the runtime files can be uploaded in the storage of the file dialog with "Upload file". Afterward they can be looked up and downloaded by the course participants. The related discussion forum is created automatically and opens with a click on "Show". The different columns give an overview who uploaded which file when.

Who besides the course owner can take which actions will be defined in the course editor in the user permissions of the tab "Configuration".

Tab Configuration

Here you can set the user rights of the module and define which course roles are allowed to upload files and create discussion topics. In addition, you can define who is allowed to create forum posts in the respective discussion topics. You can choose between coaches and participants. It can also be set here whether coaches are allowed to moderate the file discussion.

Configuration options for file dialog


A discussion can only begin when a corresponding file has been uploaded.

Course Element: Participant folder

Participant folder icon

The course element "Participant folder" allows you to exchange files between participants and coaches. With the creation of the course element there are two folders available. On one side this is the drop box where participants can upload files for the coaches. On the other side it is the return box where coaches can upload files for all participants together or individually. Im Prinzip verbergen sich hinter diesem Kursbaustein zwei (Kursbaustein) Ordner einmal mit Schreibberechtigung und einmal ohne, die jedoch nur für Betreuende und einen einzelnen Teilnehmer sichtbar sind.


A similar configuration of file delivery + file return by coaches can also be implemented with the course element "Task", only that the possibilities of the task element are much more comprehensive and complex and here also an evaluation or allocation of points can be made.

The course element "Participant folder" allows you to exchange files between participants and coaches. With the creation of the course element there are two folders available. On one side this is the drop box where participants can upload files for the coaches. On the other side it is the return box where coaches can upload files for all participants together or individually.

Folder settings

In the folder settings configurations for the drop box and the return box can be made. By default both folders are enabled and delete and override is enabled for the participants. For the drop box some more configurations can be made.

Delete and override can be unenabled. This means that the participants cannot delete any files. Uploaded files stay in the drop box coercively. Further a time interval can be defined. The upload in the drop box is only possible in this time frame. Out of this time frame files can only be downloaded.

If the participant's folder is activated, the participants can upload files or create them directly in OpenOlat. If the administrator of the OpenOlat instance has activated further document editors, it is also possible to create further file formats such as Word, Excel or PowerPoint files. In the folder settings configurations for the drop box and the return box can be made. By default both folders are enabled and delete and override is enabled for the participants.

Additionally the number of files can be limited. As soon as this number is reached no writing tools are available anymore. This means that uploaded files cannot be moved, copied, zipped or unzipped anymore. But they can be deleted, if this option is enabled. If desired only the drop box or only the return box can be enabled.

In the Template Settings tab, subfolders can also be created for both the Submission and Return folders to create a continuous folder structure. For example, a return folder could include a subfolder for content feedback and one for supplemental files, or a submission folder could reflect some desired structure for the submissions.


As for all upload areas, there is a memory limit for the participant folder. The file upload limits set by the administrator and the entire folder limit are displayed when you try to upload a file.

Tab Template Einstellungen

In the Template Settings tab, subfolders can be created for both the submission folder and the return folder, creating a continuous folder structure for all participants. For example, a return folder could include a subfolder for content feedback and one for supplemental files, or a submission folder could reflect some desired structure for the submissions.


The subfolders created here cannot be renamed later. Only a deletion and a new creation is possible. In the course run, when you try to rename these subfolders, copies of the subfolders with new names will be created.

Course Element: Participant list


In the participant list, the members of the course can be made visible to everyone. Unlike the member management course tool, which is only visible for course owners, the course element "Participant list" provides a list of all course members to those OpenOlat users allowed to open the respective course. Members are listed depending on their role within the course as either course administrator, coach or participant. Select the user groups to be displayed to course users.

Configuration options for paricipant list

By linking the member names to their OpenOlat visiting card as well as the OpenOlat mail service, this course element facilitates contacting your fellow course members directly from within the course. In the course editor you can determine whether the e-mail function should be available for all course participants or just for course owners and coaches. Use the "Send e-mail" button in the course view to send mails to multiple user (groups). If required, external mail addresses can also be added.

The course view also offers, apart from the mail function, the online instant messaging status of listed course participants. A click on the status icon opens the chat window.

Finally it can be defined, who is allowed to download the participant list as Excel or to print it. Again it is differentiated between coach and owner or all users.


A similar function is available in the toolbar with the "List of participants" tool. However, no further configurations can be made here.

By linking the member names to their OpenOlat visiting card as well as the OpenOlat mail service, this course element facilitates contacting your fellow course members directly from within the course. In the course editor you can determine whether the e-mail function should be available for all course participants or just for course owners and coaches. Use the "Send e-mail" button in the course view to send mails to multiple user (groups). If required, external mail addresses can also be added.

The course view also offers, apart from the mail function, the online instant messaging status of listed course participants. A click on the status icon opens the chat window.

Finally it can be defined, who is allowed to download the participant list as Excel or to print it. Again it is differentiated between coach and owner or all users.

Administration and Organisation

Course Element: Enrolment


The course element "Enrolment" is used to let course participants enroll in one or more groups. You can also define the order of the groups in the selection list.

To do this, define in the "Configuration" tab in which and how many groups course participants can enroll. You can also define the order of the groups in the selection list. If you have not yet created any groups or need more, you can do so directly in the "Configuration" tab by clicking on "Select" and "Create". Existing and newly created groups can be edited in the member management.

Use the field "Allow multiple enrolments" in order to allow course participants to enrol in more than one, and if so how many, groups.

In the field "Delisting allowed" you can decide if a registered course participant should have the possibility to delist from a group. In the group management you can determine while editing groups if there should be a waiting list and if moving up automatically from that list should be possible.


If you have previously created one or more learning areas in the administration and assigned groups here, you can also access these learning areas in the "Configuration" tab of the enrollment course element.

Course Element: Notifications


This course element allows you to embed notifications in your course structure. These notifications will be visible in your course as well as in the notifications section of each single user. The message can either be a short info text or an extensive information which is added as attachment (max. 5 MB). During the creation of the notification it can be defined, if the message should be sent by email to certain user groups of the course (subscribers, course owners, coaches, members, groups) additionally.

Display: The maximum number of days determines how long notifications shall be displayed in your course (in days). The maximum number of messages determines how many messages shall be displayed simultaneously in your course.

Subscribe automatically: By default this course element will be automatically subscribed. This option can be deactivated here so that course participants will be able to subscribe to notifications manually.

Messages from notifications course elements can be viewed using the subscriptions tool in the personal menu. Course authors (in a course) can determine the amount of notifications that should be displayed in a course.

By default only course authors and moderators are allowed to create messages. However, all course participants may read messages. In the tab "Notification configuration" you can adjust this setting according to your wishes.

The number of characters for the message is limited to 32,000. You will receive information about the number of characters already used in the lower right corner of the message editor. If the permitted number of characters is exceeded, a corresponding message is displayed. Note: The number of actual characters specified differs from the number of visible characters, as the actual number of HTML code is used.


An element with similar functions, but without specific configuration, can also be found in the toolbar. This is the "Participant Info".

Course Element: E-Mail


By means of the course element "E-Mail" you provide your course participants with the possibility to send an e-mail to pre-defined recipients.

There are two possibilities to send messages. You can either select the pre- defined groups of recipients you want to send a message to in the tab "Recipients" or you directly indicate your e-mail addresses. You can select whether you wish to address owners, coaches and /or participants of either course, groups or both.

In order to enter several addresses in the field "E-mail addresses" you have to separate them by line breaks, i.e. each e-mail address has to be put into one separate row.

Distribution to owners/coaches/participants

By checking this box you those member groups you would like to send a message. When selecting coaches or participants, chose in a second step whether you wish to address all members, or either course or group members. (if no box is checked, no mail is sent).

In the fields "Subject (form)" and "Message (form)" you can optionally pre- define default values to be edited later on by your course participants when sending e-mails.

In the fields "Subject (form)" and "Message (form)", you can optionally specify default values.

  • Subject: If the subject is predefined, it cannot be changed by the participants. If the subject is left empty in the template, the participants have to define their own subject (mandatory field).
  • Message: The predefined message can be edited by the participants when sending an e-mail.

In addition, the message / subject can be designed with the use of variables personal and course-related.

Use of variables

The following variables can be used in the subject and text of the e-mail:

variable description
$firstname The users first name
$lastname The users last name
$fullName The users full name
$username The users username
$email The users email adress
$courseurl The internet address of the course
$coursename The name of the course as defined in the course info page
$coursedescription The description of the course as defined in the course info page

The user variables refer to the person who triggers and sends the e-mail via the "Send" button.

By means of a suitable short title for the course element "E-mail" you can provide your course participants with information to whom they can send messages. For privacy reasons they will not be able to see the recipients' addresses in your e-mail form.


An element "E-mail" with similar functions, but without specific configuration, can also be found in the toolbar.

Course Element: Calendar


By means of the course element "Calendar" you can embed a course calendar in the course structure. It is also possible to add several instances of the same calendar to the course.

This course element offers an alternative view on the course calendar to be found in the course toolbar (see "Using additional course features"). Only course authors and moderators are allowed to create calendar entries by default. However, all course participants are able to read entries.

In the tab "Calendar configuration" you can define whether participants and tutors of a course may also set and edit calendar entries. Also you can decide which date should be displayed when a course calendar is activated from the course structure. Course calendars will automatically be added to the personal calendars of the course members.

When displaying a certain semester week in your calendar and inserting links on course elements, that calendar will serve as a kind of overview showing all events and tasks of that week.

Check whether the course element "Calendar" is really the optimal choice for you. In many cases, especially with learning path courses, it makes more sense to activate the calendar in the toolbar in the settings.


If you can't find the "Calendar" course element in the course editor, it was disabled by a system administrator.

Course Element: Appointment scheduling


The course element Appointment Scheduling can be used to organize enrollments for specific appointments as well as to find appointments. In general, you can configure whether multiple appointments can be selected, whether there is a limit to the number of participants, whether participants can see who has registered and whether a BigBlueButton room should be assigned.

In the course editor, the course element is added and it can be determined whether coaches can also edit occasions and appointments or whether this is only possible by the course owners. If the choice of appointments should only be possible within a certain time window, the time specifications in the course editor must be specified accordingly in the tab "Learning path" or, in the case of conventional courses, the visibility or access must be configured appropriately.

However, the actual configuration and setup of the dates is done in the course run with the editor closed. For this purpose, a new enrollment or appointment is first created via the button "Create occasion" and the basic configuration is carried out as well as appointments are entered.


Via the button "Add appointment" you can also add further appointments to this voting later. Also, already created appointments can be revised again via the three-point link.


Appointments: create & edit

Menu "Create occasion"

How to configure an enrollment or scheduling

Title: Enter the name of the appointment here, e.g. "Reconciliation closing meeting", "Kick-off meeting" etc.. The entry is required (mandatory field).

Description: Explain the appointment selection in more detail.

Type: Decide if it is a date determination for a common date or an enrollment for one or more dates from a selection, e.g. lab dates.

Configuration: Decide whether the participants are allowed to select only one or several appointments and whether the names of the participants are visible for other participants. In the case of "Enrollment", you can also define whether the coach must confirm the appointment.

Organizer: Define here who will be displayed as the organizer of the event.

Location: Enter the location of the event here.

Max. Participants: You can limit the number of members for an appointment (only for "Enrollment").

Type of appointment: You can create appointments based on duration, based on a start and end date, or recurring by specific days of the week. The selection makes it easier for you to create additional appointments.

If "Duration" is selected, when adding further appointments, the appointments will be preconfigured on the same day and the clock times will be adjusted according to the duration.

If Start/End is selected, the selected times are retained and you only need to adjust the date for new entries.

Appointments: The concrete election dates are entered here. Click on the "+ sign" to add new dates. By clicking on the "- sign", dates are deleted again.

Online meeting: The options are: No, no online appointment or one directly selects the desired tool BigBlueButton or Teams, provided that Virtual Classrooms have been activated by the administrator.


If BigBlueButton or Teams is activated, a BigBlueButton or Teams room can be added and further configured for the selected appointments. In this case, "online" is automatically displayed for the location.

A created "occasion" can later be edited, duplicated or deleted by clicking on the cogwheel. The number of participants for the event can also be restricted to certain groups. An export of the participants for an event is also possible.


The specific dates of already created schedules can be viewed in more detail via the "View appointments" link and edited by the course owner or coach. Here you can add, delete, rebook participants, adjust the description, change appointments or confirm appointments.


Participants can use the "Select appointments" link to see and select the appointments they want. If an appointment has been confirmed, this is also visible.



Course Element: LTI Page


By means of the course element "LTI page" it is possible to integrate external learning applications in your course before having their content displayed in an OpenOlat window. LTI means "Learning Tool Interoperability" and is an IMS standard to embed external learning applications such as e.g. a chat, a media Wiki, a test editor, or a virtual lab. More information about LTI can be found on the LTI project page: __

Indicate the URL to be referenced in the tab "Page content" along with its key and password. When selecting this LTI page in the course navigation, the user must accept the data transfer for privacy protection reasons first, before any user data, course information or keys will be transferred to the embedded application, password controlled and in the background. Your learning application will check access rights and grant access with a valid key. A new query for data transfer only occurs again later if the configuration of the device changes with regard to the transmitted data.

When the user selects the LTI page in the navigation, the integrated learning application appears in the OLAT course.

Configure LTI page

The following parameters can be configured:

URL: Please indicate the address of your external learning application in the format "". Further information on this example can be found here.

Key: Please indicate the key provided by the supplier of your external learning application (in the example above this would be "lti_quiz").

Password: Please indicate the corresponding password to your key provided by the supplier of your external learning application (in the example above this would be "weeHoo1w").

Skip launch page: If this option is activated, the connected application is displayed directly, without the "Display LTI Learning Content" intermediate page. The administrator can disable this option.

Transmit firstname/name: By checking this box a user's first and last name will be transferred to your external learning application. Otherwise users will be able to use this application anonymously.

Transmit e-mail address: By checking this box a user's e-mail address will be transferred to your external learning application.

Additional attributes: You can add additional parameters inside this input box that should be transferred to a learning application. You can e.g. tell this learning application to transfer a query from the learning platform OLAT. (External learning applications have to be able to process such transferred information; therefore it is necessary to have an agreement with your provider.) You have the choice between text attributes (identical values for each user) and additional dynamic user attributes (different for each user). You can add as many attributes as you wish, but note that the LTI resource must know which attributes are sent as this is not specified in the standard.

OpenOlat roles: Here you can configure which role the user will have when launching the LTI resource. The three OpenOlat roles Author, Coach and Participant are supported. For each role the mapping can be defined to a corresponding role on the LTI resource. The following LTI roles are available: Learner, Instructor, Administrator, Teaching assistant, Content developer and Mentor .

Transfer score: Select this checkbox when the LTI resource is generating a score value that can be transmitted to OpenOlat using the LTI 1.1 standard. This is optional. The submitted score will appear on the users start screen of the LTI course element as well as in the efficiency statement of this course. Please be aware that according to the LTI standard only values between 0 and 1 are allowed.


If the option "transfer score" is activated, the LTI page can be added as an assessable course element to the course, which then appears in the assessment tool. In addition to that, the score also appears on the homepage of the LTI course element.

Scaling factor: With the scaling factor the LTI results, which must have a value between 0 and 1 according to the LTI specification, can be scaled to a more practical value for the OpenOlat course. For example, if you want an LTI exam to have a maximum of 10 points in OpenOlat, you must specify a scaling factor of "10". If you want the transmitted score to be unmodified, use the factor "1".

Score needed to pass: Here you can configure an optional cut value to define when the LTI course element is considered as being passed. The cut value relates to the score value after scaling and not to the raw value transmitted by LTI. In the example above a cut value of "5" is equivalent to "50%".

Display: Select the option "Embedded in course (iFrame)" to embed the LTI resource within the course layout. The option "Display only module, hide LMS (iFrame)" completely hides OpenOlat while the LTI module is active. With the option "Open in new window" the LTI resource is opened in a separate window. This can be useful in case the resource needs a lot of space or has to be used in parallel with other course elements.

Display height: Select "automatic" or an explicit size in case the automatic feature does not work properly.

Display width: Select "automatic" or an explicit size in case the automatic feature does not work properly.

Show all information transmitted on launch (Debug): By checking this box other users will be able to see the information sent. This information includes parameters such as user identification, course title, course element, etc.By clicking on "Launch Endpoint with BasicLTI Data" in the course view on top of your display of the data sent you will get to the homepage of your learning application.

Course Element: Topic Assignment


The course element "Topic assignment" is useful if you want to announce e.g. topics for term papers in your course before having them supervised. Course authors determine the detailed configuration of their topic assignment. This comprises e.g. who has the right to announce and supervise topics, how topics have to be described, or how many topics can be selected by one course participant. What makes this course element so special is the fact that not course authors but topic authors will announce and supervise such topics.

Editor view

How to configure topic assignments

In the tab "Configuration" you determine first how many topics can be selected by one participant, if this selection is definite or if it has to be accepted by the topic author first. Furthermore you can add additional fields to describe a topic in more detail. This description will then be displayed in the table containing all topics announced. Here you can also determine if registrations and submissions shall only be possible within a certain period of time. In the tab "Sub-elements" you can choose if there should be a drop box as well as a return box in your topic assignment. Course participants will then upload their files to that drop box while topic authors will return those files by means of a return box.


  • Do you want to limit the number of Topics per participant?:

When selecting this option a field will pop up to indicate the number of Topics a participant may choose from the course element Topic assignment

  • Topic authors have to accept participants:

When selecting this option participants can only register for a Topic temporarily. Topic authors will then have to select their candidates before finally accepting them.
When deselecting this option all participants already registered for this Topic will be accepted automatically. However, topic authors are able to define the maximum number of participants first.

  • Only one Topic allowed (participants accepted will be signed out automatically from other Topics):

When selecting this option all users accepted as participants will be automatically signed out of all other topics selected before. This means that participants may be registered for only one Topic

  • Add additional fields:

By means of "Add field" you can create fields according to your needs. You can create up to five additional fields for further details.

In the field "Name" you can indicate a favored field name.

You can offer your topic authors a selection of predefined values displayed in a pull-down menu. Please indicate the corresponding options in the field "Value" separated by semicolons or line breaks. When using a free-text field you can leave the field "Value" blank. Topic authors can then fill in a value of their own choice.

When selecting "Appears in table" this field will be displayed in the overview as requested. Apart from that this information will appear in the detailed topic description.

By means of "Delete field" you can delete additional fields.


  • Manage dates:

You can choose which dates should be at the disposal of topic authors.

  • Registration date:

A topic author can determine a registration deadline for a Topic . After this deadline participants will no longer be able to select or deselect that Topic . However, a topic author still has the option to sign participants in or out.

  • Deadline:

After a deadline the drop box will be closed. Participants will then no longer be able to upload documents to that drop box.

When selecting "Appears in table" your event will be displayed in the overview.

Further settings for topic assignment
  • How to appoint topic authors

In the tab "Persons in charge" you add those OpenOlat users who should be able to announce and supervise topics. These persons do not necessarily have to hold author rights.

If you remove a topic author who has already announced a topic he will still be able to supervise it. However, this person will no longer be able to announce new topics.

  • Role of topic authors

When being authorized by a course author to act as topic author you can announce as well as supervise topics. Just open the course view and navigate to your topic assignment. . As person responsible for a topic you can edit that Topic, administer its participants or add more persons responsible for that topic. In the box "Supervised groups" you will see those groups you are in charge of.

  • Select elements

Here you can determine if the elements Drop box and Return box should be activated in the course element Topic assignment . In the Drop box participants will be able to upload files. Topic authors can store files in a Return box . If there are no modifications all elements will be enabled. When deselecting the Drop box its tab will be dimmed and no longer accessible.

  • Confirmation of submission

You can optionally enter a text to be presented to the user in a new window after successfully handing in a file. If you do not enter a text, the following message (or similar) will appear: This is to confirm that John Miller (jmiller) has sent the file "test.html" on 21-09-04 at 00:14:42.

By selecting the option Send text additionally as e-mail the user will get an e-mail with the above mentioned confirmation after successfully handing in a file.

Course view

How to create a new topic

As a course owner or topic manager, you can set up new topics. If you give the learner the right to set a topic (suggestion) within a course, you can help determine how a course is to be structured, for example, or submit suggestions for potential homework or presentations.

Click on "Create new topic" and enter the topic title and description. Depending on the configuration of the topic assignment, you can describe the topic with further details, set the enrolment and submission deadlines, determine how many course participants may choose your topic and upload additional files as attachments if required. In addition, you determine whether participants are allowed to deselect topics and whether those responsible for the topic should be notified by e-mail when topics are selected or deselected.


If you want to change the configuration at a later time, click on the topic title. Now you can edit the topic, change the topic status from "free" to "occupied" or vice versa or delete the topic.

Create and edit topic in detail
  • Topic:

Via Topic you will find the topic's title, which can be edited by the person responsible.

  • in charge:

Here you have a list of topic authors. When clicking on these authors' names you will get to their visiting cards to contact them.


When creating a Topic you will automatically be the person responsible for this topic. However, you can put others in charge of that role in the tab Administration of participants or appoint other users to persons responsible for your topic.

  • Description:

The field Description contains more detailed information on this Topic.

  • Topic status:

This field automatically displays the topic status.

If you are the topic manager or course author and no participants have registered for your topic yet, the topic status is set to "No participants to check". If participants have already registered, the status is set to "Check participants". If you have already selected participants from the possible candidates, the status "Participant accepted" is displayed.

  • Number of vacancies (filled/total):

Topic authors can limit the number of vacancies.

  • Allow unsubscribe from topic: If activated, participants may also unsubscribe from a topic.

  • Additional fields: There are so-called "Additional fields" course authors can define. Course authors determine if topic authors should select within the so-called "Topic assignment : add additional fields" a value from a pull-down list or if they are to indicate a value of their own. Here you can either indicate some free text or choose a value from a list.

  • Registration deadline:

If topic authors define a registration deadline you will only be able to select or deselect a topic within a certain period. Before and after that deadline the links "Select" and "Deselect" will be deactivated; users will not be able to sign in or out of your Topic . The person responsible for that topic can nevertheless sign users in or out manually.

  • Due date:

If topic authors define a deadline you will only be able to upload documents to the drop box within a certain period of time. Please indicate either a start date or a Deadline or both.

  • Attachment:

In the field Attachment topic authors can upload a file. Several files can be uploaded as single ZIP file.

  • E-mail notification when selecting/deselecting Topics:

When choosing this option you will get an e-mail notification in case a course participant selects or deselects your Topic.


Via "Edit Topic" you will get to the editing mode.

Click on "Delete Topic" to delete your topic from the Topic assignment.

Choose "Topic set status on "Filled"" if no further participants should be able to select a Topic .

Via "Reset Topic status to "Vacancies"" you can open a Topic anew--even if there are participants that are registered and accepted already.


Please keep in mind that the last two buttons will only be visible if the course author has provided the Topic assignment with the option to accept participants manually.

"Folder" and "Administration of participants" tabs

How to manage participants

If the configuration of your topic assignment requires that course participants have to be accepted by the topic author you will see on the home page of topic assignments the note "Check participant" in a table as soon as somebody has applied for your topic.

assignment_participants.png assignment_participants.png

Now open the tab "Topic assignment" and accept the application of your candidate(s).

Candidates are course participants applying for your topic. By means of "Accept participant as" you can decide to whom your topic should be assigned. All participants accepted will be added to the list "Participants accepted" and can be notified via e-mail if you wish. Just highlight those candidates you do not accept and click on "Delete." If you wish those candidates will be notified via e-mail as well.

If you have not limited the number of vacancies you can repeat this procedure several times. Please remember to select "Topic set status on "Filled" in the tab "Description" to avoid further applications for your topic.

It is also possible to add or remove participants in this tab manually, as well as additional topic administrators. Participants will not be allowed to edit their Topic.

How to upload and return files

In the tab "Folder," section "Drop box," you will find all those files course participants have submitted. In the section "Return box" you can put files already corrected. There will be one sub-folder for each course participant.

From the user's perspective:

If the topic status is set to "Free", users can register for a topic, as long as they have not exceeded the maximum possible topic selection. If the topic status is set to "Occupied", no further users can register. If you have already selected a topic, the topic status is either "Provisionally assigned" if the person responsible for the topic has to accept you as a participant, or "Assigned" if the registration is automatic. As soon as the topic owner accepts you as a participant, the topic status is set to "Definitively assigned".


The course element "Link list" enables the author to quickly assemble a collection of links relevant to the course. No HTML proficiency is required. Simply open the course editor, navigate to the link list course element, open the "Configuration" tab and enter either the URL of the website you wish to add as a link, or select a target file by clicking on the magnifier icon. You can upload files in the now open modal window. Next, select whether the link should open in a new or in the same window, and enter the title of the link. A description or other additional information on the link can be added through the comment field, located beneath the address field. Remove or add links by using the trash / + buttons.



Course Element "Assignment of dates"


Here you can create and edit those dates for which users can enroll. It is also possible to define if cancelling an enrollment shall be allowed. Furthermore you can manage your participants.

The assignment of dates can be set in the course editor in the tab "Configuration" as well as when the editor is closed.

Performance assessment


A number of course elements can be used either for summative or formative assessment, or serves as performance control tool. The following course elements can be viewed and assessed in the assessment tool. Further information on these modules can be found, among other things, in the chapter "Assessment":

  • Task (manual assessment) Grouptask(Manual assessment)
  • Portfolio task (manual assessment)
  • Checklist (manual & automatic assessment)
  • Assessment (manual assessment)
  • LTI (automatic assessment, transferred from LTI page)
  • SCORM (automatic assessment, transferred from SCORM module)
  • Test (automatic & manual assessment)

Refer to the chapter "Creating Tests" for more information on creating and configuring tests.

Evidence of Achievement & Certificate

An evidence of achievement is a confirmation of an existing efficiency control and shows e.g. taken tests or assessed tasks per course. An evidence of achievement must be activated for each single course, and are accessible once there are a) assessable course elements and b) one of those course elements has been completed and assessed. Users can access their personal evidences of achievements in the personal menu and the course, while coaches and authors can review those of coached users in the Coaching tool. Printable certificates can be issued with the course setting "Evidence of achievements".

All your evidences of achievement and certificates will be listed in your "Evidence of achievements". It always opens in a new window and is printable.