How can coaches be informed about the learning progress of course participants?

Objectives and content of this instruction

The guide shows you as a coach where you can access information on learning progress in order to provide the best possible advice and support to the people you are looking after.

Target group

[ ] Authors [x] Coaches [ ] Participants

[x] Beginners [ ] Advanced users [ ] Experts

Expected previous knowledge

Basic knowledge about OpenOlat
(Access to a course in which you are a coach)

A) Selection of a course element as a coach

If you call up a course in the role of coach, you will see a different view than the participants after selecting an assessable course element in the course menu.

Coach role active: Participants tab lists points, passed and status per person

By clicking on the name of a participant (via the "Overview" or "Participants" tab), you can go directly to the results of the participant in this course element.

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B) Assessment tool

If you are not only interested in a single course element, but would like to get an overview of the performance of the entire course, the most important tool for coaches is the Assessment tool. You can find it under:
Course > Administration > Assessment tool

Entry Assessment tool opens the overview with the passed share and open assessments

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C) Learning path tool

Important

The "Learning path" icon is only displayed in the toolbar if you are in a Learning path course.

When a participant accesses the learning path tool, only their own results are visible. As a coach, you have access to the learning path information of all the participants you coach.

Learning path icon and Coach role marked

List Learning paths with progress, passed and points per participant

Click on a name to display the learning path of this person.

Progress, status and Date done per course element for one participant

Video Introduction (German): Wie sehe ich den Lernfortschritt von mir betreuter Teilnehmer:innen?

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D) Automatic reminders

The reminder function is mostly used to send emails to participants. However, it can also be used to inform coaches.

Entry Reminders in the Administration menu and button to add a reminder highlighted

Example 1: Automatic mails to course participants, cc to coaches

In the last step of creating/editing a reminder, it is possible to add coaches to the group of recipients (defined by rules).

Option According to the rules with Copy to Assigned coaches

Example 2: Automatic mail only to coach

A reminder that would be sent to certain recipients according to defined rules can also only be sent to coaches for information.

For example, a reminder could be sent to those participants who have never accessed the course 2 weeks after the start of the course. The rules for this reminder are chosen so that the recipients are the somewhat negligent participants. In the last step of the reminder creation, however, "Only to specific recipients" is selected and "Assigned coaches" is selected. The information about the course not yet attended is then only sent to the coaches.

Option Only to specific recipients with Assigned coaches

Tip

Variables can also be used in the text of the reminder emails. (See Variables in the email text of reminders.) If the reminder goes only to coaches as in example 2, two pairs of variables name different people:

$firstName and $lastName: the name of the coach who receives the email
$firstNameAffectedUser and $lastNameAffectedUser: the name of the participant for whom the conditions of the reminder are met

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Further information

Assessment tool - overview >
Learning path course - Overview >
Course Reminders >
Assessment of learners >
Coaching - Overview >

youtube
Wie sehe ich den Lernfortschritt von mir betreuter Teilnehmer:innen?

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