Authoring - Overview

Video introduction (German): Voraussetzungen für Autoren

In "Authoring" OpenOlat authors will find all the tools to create, import and edit courses and other learning resources.

All existing courses and learning resources are displayed in a table.

With the buttons "Import file" and "Create" at the top right, you add new courses and learning resources, see Authoring - Create courses and learning resources. Under "Help & instructions" you find the help offers set up for Authoring.

Favourites

In the filter tab "Favourites", you will find all the learning resources you have marked as favourites. This view is displayed by default when you open Authoring. If you have not marked any learning resource as a favourite yet, OpenOlat opens the filter tab "My entries" instead.

My courses

In the filter tab "My courses", you will find all the courses that you have created or for which you are entered as owner (co-author). "My courses" is a subset of "My entries".

My entries

In the filter tab "My entries", you will find all learning resources you have created or for which you are entered as owner (co-author). In addition to courses, these are also test learning resources, forms, etc.

Search form

In the filter tab "Search form", you can search for specific learning resources. All learning resources to which you have access can be found here. You can search for a specific title or use the filters to narrow down your results.

Deleted

In the filter tab "Deleted", you have access to your deleted learning resources for which you are listed as the owner (co-author). The tab "Deleted" is therefore a kind of trash bin. Here you can restore your learning resources/courses. Only administrators or learning resource managers can permanently delete learning resources/courses.

Create your own filter tabs

You can also completely recreate a frequently needed filter query in the line with the filter tabs "Favourites" to "Deleted".
By clicking on "Save filter" you can give your current filter combination a name of your own, which can then be called up again the same way.

Filter buttons

The second line already shows several buttons with filter options, for example "Technical Type", "Implementation format", "Status" and "Type". By pressing "More...", additional buttons will be displayed. For further filtering, click on the small arrow pointing downwards and the filter options will be displayed for selection.
The "Author / owner" filter searches across the owner's first name, last name, username and email address. Searching by email is especially useful when multiple authors share the same last name.

Search field

In the search field you can search directly for the title. Even parts of the title already provide a search result.

You can find more details on the filter options and the table concept on the page Working with tables.

Tip

If you cannot find a course or learning resource (anymore), it could be due to the "Status" filter. Check which status values are selected there. Deleted learning resources are in the "Deleted" tab.

Configure columns

The cogwheel icon can be used to select which columns are displayed in the table. This allows you to compile the relevant information individually.

Example:
The column "Ref." shows whether or how often a learning resource has been referenced in OpenOlat courses. Click on this number and the courses will be displayed by name. You can then jump directly to the desired course.

Columns for frequent actions

If you need the same action often, for example the members of many courses one after the other, a symbol column saves you the way through the menu under the 3 dots. You show three such columns through the cogwheel:

• Settings: The cogwheel symbol opens the settings of the learning resource in the tab "Metadata".
• Members management: The symbol opens the members management of the learning resource.
• Edit content: The pencil symbol opens the editor of the learning resource. The tooltip names it, for example "Course editor" or "Test editor". For learning resources that cannot be edited or that are finished or in the trash, the cell stays empty.

The three columns are hidden by default. The column selection offers them to authors, learning resource managers and administrators.

Download table

You can download the entire table in the currently displayed state.

Sort columns

By clicking on a column title, all entries in the table will be sorted alphabetically, by date, etc. Empty entries always appear at the end of the list, regardless of the sort direction.

Example: Click on column title "Title of learning resource" to sort the table alphabetically by title. Click again and it will appear in reverse alphabetical order.

The "Status" column is always sorted in the following fixed order: Preparation, Review, Access for coach, Published, Finished, Trash.

Sorting by time period

Note

The "Time period" column sorts entries chronologically by the time frame and not alphabetically by the short label. The order is:

1. by begin date
2. without begin date: by end date
3. without time frame: to the end of the list
4. within the same time period: alphabetically

Entries without a time period always appear at the end of the list.

The available time periods are provided by the system administration. The page Module Time periods describes how administrators manage time periods.

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Type filter

The "Type" filter offers, among others, the following labels: "Audio" as well as an "Others" group, which combines the following types: "Test (QTI 1.2 - no longer supported)", "Questionnaire", "Movie", "Animation", "Other file".

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Further information

Authoring - Create courses and learning resources >
Working with tables >
Module Time periods >
Creating Courses >
How do I create my first OpenOlat course? >
Course elements in the Course editor >
Learning path course - Overview >

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Voraussetzungen für Autoren

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