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Authoring - Overview

Video introduction (German): Voraussetzungen für Autoren

In "Authoring" OpenOlat authors will find all the tools to create, import and edit courses and other learning resources.

All existing courses and learning resources are displayed in a table.

Eleven numbered markers on the controls of the Authoring area, they correspond to the numbered sections of this page

1. Favorites

In the filter tab "Favorites", you will find all the learning resources you have marked as favourites. This view is displayed by default when you call up the "Authoring".

2. My courses

In the filter tab "My courses", you will find all the courses that you have or for which you are entered as owner (co-author). "My courses" is a subset of "My entries".

3. My entries

In the filter tab "My entries", you will find all learning resources you have created or for which you are entered as owner (co-author). In addition to courses, these are also test learning resources, forms, etc.

4. Search form

In the filter tab "Search form", you can search for specific learning resources. All learning resources to which you have access can be found here. You can search for a specific title or use the filters to narrow down your results.

5. Deleted

In the filter tab "Deleted", you have access to your deleted learning resources for which you are listed as the owner (co-author). The tab "Deleted" is therefore a kind of trash bin. Here you can restore your learning resources/courses. Only administrators or learning resource managers can permanently delete learning resources/courses.

6. Create your own filter tabs

You can also completely recreate a frequently needed filter query in the line with the filter tabs (1-5).
By clicking on "Save filter" you can give your current filter combination a name of your own, which can then be called up again the same way. Open menu with the Save filter entry at the top right above the filter row

7. Filter buttons

The second line already shows several buttons with filter options. By pressing "More", additional buttons will be displayed. For further filtering, click on the small arrow pointing downwards and the filter options will be displayed for selection.
The Author/Owner filter searches across the owner's first name, last name, username and email address. Searching by email is especially useful when multiple authors share the same last name.

In the Search box you can search directly for the title. Even parts of the title already provide a search result.

You can find out more details on how to use the filter options in the section on the Filter Menu.

Filter Menu

Description of the filter options and the table concept.
Filter Menu

Hint

If you cannot find a course or learning resource (anymore), it could possibly be due to the lifecycle. Check the settings there. Perhaps the wrong selection was made.

9. Configure columns

The cogwheel icon can be used to select which columns are displayed in the table. This allows you to compile the relevant information individually.

Select columns list with the ticked entries Time period and Time period desc., opened through the gear wheel

Example:
The column "Ref." shows whether or how often a learning resource has been referenced in OpenOlat courses. Click on this number and the courses will be displayed by name. You can then jump directly to the desired course.

The number 5 in the Ref. column opens the list of courses that use the learning resource

10. Download table

You can download the entire table in the currently displayed state.

11. Sort columns

By clicking on a column title, all entries in the table will be sorted alphabetically, by date, etc. Empty entries always appear at the end of the list, regardless of the sort direction.

Example: Click on column title "Title of learning resource" to sort the table alphabetically by title. Click again and it will appear in reverse alphabetical order.

The "Status" column (formerly "Life cycle") is always sorted in the following fixed order: Preparation, Review, Access for coach, Published, Finished, Trash.

Sorting by time period

Note

The "Time period" column sorts entries chronologically by the time frame and not alphabetically by the short label. The order is:

  1. by begin date
  2. without begin date: by end date
  3. without time frame: to the end of the list
  4. within the same time period: alphabetically

Entries without a time period always appear at the end of the list.

Time period column sorted in descending order, identical time periods stand together, the entry without a time period stays at the end of the list

Tip

The available time periods are provided by the system administration.

Module Time periods

How administrators manage time periods.
Module Time periods >

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12. Type filter

The "Type" filter offers, among others, the following labels: "Audio" (formerly "Sound") as well as an Others group, which combines the following types: Test (QTI 1.2, no longer supported), Questionnaire, Movie, Animation, Other file.

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Further information

Working with tables >
Module Time periods >
Create a course (overview) >
How to create my first course (detailed instructions) >
Course editor >
Course design >

youtube Voraussetzungen für Autoren

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