Course Planner: Room management
What's the purpose of Room management in the Course Planner?
The "Room management" area in the Course Planner gives you a read-only overview of the room scheduling and the rooms in your organisational area of responsibility. This lets you see at a glance which room bookings exist for the events of your courses, where there are conflicts, and which rooms are available to you, without having to visit the administration.
Who has access?
Room management in the Course Planner is available to the following roles:
- Administrator
- Course planner
- Product owner
- Principal
- Element owner
Course owner, Master coach, Coach and Participant do not see Room management. Their role relates to running the course, not to its organisational planning.
The view is read-only for all roles listed: creating, editing or deleting rooms and buildings is not possible in the Course Planner, not even for administrators. The complete overview of rights can be found in the rights matrix of the Course Planner.
Where can I find Room management?
You will find Room management in the Course Planner under
Course Planner > Tools > Room management
Requirement
Room management is only available if the module "Rooms" has been activated by a system administrator. If the area is not available, please contact your system administrator or the support of your OpenOlat instance.
Room Scheduling
The segment "Room Scheduling" shows you all room bookings as an overview. Bookings arise from the events of your courses to which a room has been assigned.
Use the pre-defined tabs "All", "Today", "Upcoming" and "With warnings" as well as the filters by building and room to narrow down the display. A full-text search is also available. In addition to the table view there is a calendar view. Via "Open in Course Planner" you jump from a booking to the corresponding event in the Course Planner. Each row can be expanded to show the details of the booking.
The column "Warnings" draws attention to conflicts:
- Double booking: "The room "..." is double-booked during this period!"
- Not enough seats: "There aren't enough seats!" if the number of participants exceeds the number of seats.
- Inactive room: "The room "..." is inactive!"
Rooms
The segment "Rooms" shows you the rooms you have access to through your organisational affiliation.
Use the pre-defined tabs "All" and "Relevant" as well as the filter by status (active/inactive), building and room to narrow down the display. A full-text search is also available. In addition to the table view there is a calendar view.
For each room you see, among other things, the building, the "Occupancy rate" (utilisation of the current month) and the "Next event". An icon opens the "Calendar" of the room with its occupancy, and "Details" opens a read-only preview of the room with location and map. Via the building link you jump directly to the building concerned.
No deleted filter
In Room management of the Course Planner, deleted rooms are not shown. These only appear in the administration.
Manage rooms and buildings
Editing only in the administration
Creating, editing and deleting rooms and buildings takes place in the module "Rooms" in the administration and requires administrative rights. Manage rooms (administration) >
Further information
Course Planner: Overview >
Course Planner: Events >
Manage rooms (administration) >