BigBlueButton module
The virtual classroom BigBlueButton is activated in the system administration:
Administration > External tools > BigBlueButton
This article describes the configuration of multiple BigBlueButton servers, the distribution of the online meetings across these servers and setting up system-wide room templates.
Instructions on how to configure individual online meetings for course owners are described in the chapter Course Element "BigBlueButton".
Tab "Configuration"
- Module "BigBlueButton": Activation of the functionality
- Activate for: Activation of the functionality individually for course element "BigBlueButton", course events , course element "Appointment scheduling", groups and supervisor chat
- Online-Meetings without date: Additional option to activate "permanent room reservations" without a date in addition to online meetings. These are not visible in the calendar and count as booked at any time in the limits of the room template.
- Import profile picture: The profile picture from the OpenOlat user profile is shown as an avatar in the online meeting. Guests and users without a profile picture get no avatar
- Servers: In the configuration the available BigBlueButton servers per OpenOlat instance are entered.
- Button "Add server": see below for details >
- Recording handler: Native or Opencast
- Never delete recordings: The recordings are kept on the external server, even if the online meeting or the course in OpenOlat is deleted. The option only appears if "Opencast" is selected as recording handler
- Default settings for the publication of recordings: Default setting for who can see new recordings. The available options are "Owners and coaches", "Course / group participants", "All meeting's attendees (without guests)" and "Guests". When creating an online meeting, the default setting can be overridden
- Delete meetings automatically: x days after meeting end
- Limit of all presentation files per meeting (MB): Mandatory field with specification of permitted megabytes
Add BigBlueButton server
Click on the "Add server" button in the "Configuration" tab to open a pop-up for the details.
- BigBlueButton API URL: URL of the BBB server
- Shared secret: API key of the BBB server
- Capacity factor: Weighting of the server when the online meetings are distributed
- Activate server: The server is available for new online meetings
- Manual selection only: The server only takes online meetings for which it was selected by hand
- Button "Check server connection": Checks the access to the server specified here.
Tab "Servers"
The available BigBlueButton servers per OpenOlat instance are displayed here.
Distribution across the servers
OpenOlat distributes the load of simultaneous online meetings across the available BigBlueButton servers itself. It counts the number of videos and the number of participants in the running online meetings. At the start of an online meeting, OpenOlat selects the server with the lowest load. Depending on the configuration, the moderator or the first participant starts it. The load results from these values, weighted with the value in the "Capacity factor" field.
Use the filter to show the key figures for all OpenOlat instances on the BigBlueButton server ("All OpenOlats") or only for the online meetings of this instance ("This OpenOlat").
Capacity factor
The "Capacity factor" field takes a value between 1 and 100 per server. The calculated number of users on the server is multiplied by this value. In this count, video users weigh most, then audio users, then viewers. This way, a server with stronger performance (RAM/CPU/disk) adapts to a weaker one.
Tab "Room-templates"
The room templates are available for selection when creating a new online meeting. The templates control:
- The available functions and standard settings in the online meeting.
- The number of possible simultaneous participants per room.
- Limits regarding the duration and the number of online rooms available.
Use the "New room template" button to create a new room template. The system templates delivered with OpenOlat (column "System") can be edited but not deleted.
Configuration of a room template
- Room name: Name of the room template
- Description: Description of the room template (e.g. learning scenario, field of application)
- Number of participants: Maximum number of participants (viewers)
- Duration (minutes): Maximum length of the online meetings
- Enable room-template: Activated room templates are available in courses/groups for new online meetings and can be chosen by course owners
- Number of rooms: Maximum number of concurrent rooms of this room template
- Open for external users: OpenOlat automatically generates a direct link for external users so that they can enter the BigBlueButton room without calling OpenOlat first. The link is displayed in the room configuration and can be changed by course owners or coaches if necessary and passed on to guests.
- Accept joining users:
- Disabled (Everyone can enter immediately.)
- All users (Every entry must be confirmed.)
- Only guests and external users (Only the entry of guests and external users must be confirmed.)
- Room-template activated for: Determines which roles can use the room template for new online meetings. If the "Group user" option is activated, the template can also be used and further configured in OpenOlat groups.
Default settings of the room template
Default settings for locked participants
Tab "Online-meetings"
Overview of the configured online meetings with the possibility to switch directly to the course or the group (context) or to delete the online meeting. Use the search to find specific BigBlueButton rooms, mark them and delete them in bulk if necessary.
Tab "Calendar"
Calendar overview of all recorded online meetings to check times with high occupancy and to display overlaps graphically.
Further information
Course Element "BigBlueButton" >
Using Group Tools >
Virtual classrooms >
Frequently asked questions - BigBlueButton >
Course Element "Appointment scheduling" >
Absence management >