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Personal Configuration: Settings

Entry System settings in the section Configuration of the personal menu, between the entries Profile and Password

Video Introduction (German): User settings

The settings allow you to adapt OpenOlat according to your needs. You find the settings in the personal menu under:
Personal menu > System settings

Tab System

You find the tab "System" in the personal menu under:
Personal menu > System settings > Tab "System"

The four sections of the tab System highlighted, from the general system settings to the reset of the configurations, so you find each section of this page in the tab

General system settings

In the general system settings you see your account data. You also set the language, the notifications and the delivery of your e-mails here.

Username and roles

Here you see your username and your OpenOlat roles. Both entries are for viewing only and cannot be changed here.

Language

Under "Language" you select the language in which OpenOlat shows you the interface. The change takes effect from the next login.

Important

The language of course content is not affected by the language selection here.

E-mail notification

Under "E-mail notification" you set how often at most you receive an e-mail with the news from your subscriptions. You can choose between: "Never", "Every two hours", "Every four hours", "Every twelve hours", "Daily", "Weekly" and "Monthly". If you make no choice, "Daily" applies. Depending on the configuration of your OpenOlat instance, fewer intervals are available, or the field does not appear at all.

The chosen frequency is an upper limit: OpenOlat only sends you an e-mail if there is something new in your subscriptions. With "Never" you no longer receive notifications by e-mail. This applies regardless of the schedule of the instance. The news is not lost: your subscriptions remain, and you can see the news yourself at any time under Personal menu > Subscriptions > Tab "News" or via the bell icon in the respective course element. More about this: Subscriptions

The e-mail does not arrive at the moment your interval expires, but at the next run of the system-wide sending. The administration defines this schedule, by default the sending runs every two hours. If your interval has expired at a run and there is news, you receive the e-mail. More about this: Core functions: Notifications

Users can suppress the e-mail with «Never», even though the administration has set up the sending

E-mail delivery

Under "E-mail delivery" you set where OpenOlat delivers your e-mails. The field only appears when the administration has switched on the OpenOlat inbox.

  • "Send e-mails to the OpenOlat internal inbox": The messages stay in OpenOlat. You read them under User tools > E-mail. In the notification mail you also find a note about new e-mails in the OpenOlat inbox.
  • "Send e-mails to the OpenOlat internal inbox and the address ...": OpenOlat puts every message into the inbox and forwards it to the address shown as well. The address shown is the one from your profile. This is the permanent forwarding.

Your choice overrides the system-wide default setting. If you make no choice, the default of the administration applies: Email Settings.

You can also forward a single message without this setting: User tools: E-Mail.

Character set used in download

Under "Character set used in download" you set in which character set OpenOlat stores the files that you download via data archiving. This concerns the download of test and questionnaire results as well as course results. By default, the character set UTF-8 is preset. If your tests or questionnaires contain e.g. Arabic characters, UTF-8 must be selected here.

Document editor

Under "Document editor" you select which editor OpenOlat uses to open your documents. The field only appears when at least two external editors are available to you.

Specific system settings

So that you can continue working right where your work lies after login, you define here which page OpenOlat opens after login: the location last visited or a landing page.

Resume last session is set to No, the field Landing page contains the link to a custom filter tab of the course list in Coaching

Resume last session

In the selection "Resume last session" you specify what happens immediately after login. Your landing page is the page you set below in the field "Landing page". If you have not set one there, it is the landing page your organisation has set up for your role.

  • "No": OpenOlat opens your landing page after each login. This way you always start at the same place.
  • "Yes, automatically": OpenOlat opens the location you visited last. This way you continue without detour where you left off.
  • "Yes, on request": OpenOlat asks after login "Do you want to resume your last session?", and you decide anew at each login. With "Yes" you go to the location last visited, with "Landing page" to your landing page. If there is neither your own landing page nor one of your organisation, the second button is called "No".

If you tick the check box "Do not ask again" in this prompt, OpenOlat saves your answer as a setting: "Yes" sets "Resume last session" to "Yes, automatically", "Landing page" or "No" sets it to "No".

If you have never saved anything here, "No" is preselected by default: OpenOlat opens your landing page after login and does not ask. A saved choice is kept. It is saved as soon as you have clicked "Save" in this section once, even if you only changed the field "Landing page", or as soon as you have ticked "Do not ask again" in the prompt. If you want to continue where you left off after login, select "Yes, automatically" or "Yes, on request" and click "Save" .

If there is no location last visited yet, for example at the first login, OpenOlat opens your landing page in any case.

If the selection "Resume last session" is missing, the function is switched off in the server configuration of your OpenOlat instance. OpenOlat then opens your landing page after each login.

Landing page

Your organisation can set up a landing page for each role. If you have several roles, your organisation determines which of them defines your landing page. In the field "Landing page" you can set your own landing page. It takes precedence over the landing page of your organisation. So that OpenOlat opens it after each login, select "No" for "Resume last session". More about this: Landing pages by role and What takes precedence over the landing page of your organisation

Important

A personal landing page does not appear in the rules your organisation uses to set up the landing pages. If OpenOlat opens an unexpected page after login, any request about it therefore first has to clarify whether a rule of your organisation or your personal landing page applies. You shorten this clarification if you state right away whether you have set a personal landing page.

With "Yes, automatically", OpenOlat hides the field "Landing page".

The easiest way is to open the desired page and click the landing page icon "Set current page as personal start page in profile" at the bottom left of the footer. Any OpenOlat page you have access to can become your personal landing page this way. You also get the link to a specific page via the action "Share" at the bottom left of the footer. Select "Copy link" there and paste the link into the field "Landing page" .

You can also set a custom filter tab of a list as your personal landing page, for example a saved filter of the course list in Coaching. Open the tab and click the landing page icon in the footer. The page Working with tables describes how to save a filter as a custom tab.

Custom filter tab without participants under As owner, an arrow leads to the landing page icon at the bottom left of the footer

If you clear the field "Landing page" and click "Save", the landing page of your organisation applies again.

User tools

So that you reach frequently used tools with one click, you select here which user tools appear directly at the top in the main navigation, to the left of your profile picture.
Tools that are displayed as an icon in the main navigation are no longer listed in the personal menu.

Example: "System settings" and "Badges" have been moved from the personal menu to the main navigation Check boxes System settings and Badges marked in the section User tools, their icons appear in the main navigation and are missing in the opened personal menu

Tip

Do not try to enable all the tools; instead, select only the ones you use frequently. This keeps the main navigation uncluttered.

Reset configurations

If you want to undo your personal adjustments, reset them to the default setting under "Reset configurations" in the tab "System". You select what is reset:

  • "Personalized interface components (menu, tool boxes, tables, portal, calendar etc.)"
  • "System configuration (notifications, e-mail, character set etc.)"
  • "Session resume"

After a click on "Reset", OpenOlat logs you out automatically so that the default setting takes effect.

The option "Session resume" only deletes the location you visited last. Your choice for "Resume last session" in the section "Specific system settings" remains unchanged.

The option "Personalized interface components" leaves saved adjustments such as hidden table columns unchanged. You reset such adjustments in the tab "GUI preferences" with "Reset" or "Bulk reset".

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Tab WebDAV

In the tab "WebDAV" you find the WebDAV link to your OpenOlat instance, which you can use to manage files. Via WebDAV you access your personal folder as an OpenOlat user. OpenOlat authors can organize their entire course files via WebDAV.

Under "Access data" you see your WebDAV username. If you have an OpenOlat password, you also use it for WebDAV. If you have no OpenOlat password, you define a separate WebDAV password with "Set password".

WebDAV address of the instance and below it the access data: with an OpenOlat password you access WebDAV with your WebDAV username and your OpenOlat password

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Tab Instant Messaging

In the tab "Instant Messaging" you define the settings for the chat function and your communication status after login. With the option "Receive messages from all users" you specify whether all users may send you messages. Under "Default status after login" you choose between "Available", "Please do not disturb" and "Not available".

Option Receive messages from all users and the three statuses Available, Please do not disturb and Not available, the same statuses as in the status menu of the main navigation

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Tab Terms of use

Here you read the terms of use you agreed to the first time you logged in. The administrators of your OpenOlat instance define their content.

If you no longer agree to the terms of use, you request the deletion of your OpenOlat account here with "Ask to delete your account". The request is sent as an email to an address configured by the system administration; the deletion itself is carried out by the user management. More about this: Data protection

Text of the terms of use with the date of consent, button Ask to delete your account and three confirmed check boxes

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Tab User data

If you want to know which data OpenOlat has stored about you, request an overview in accordance with Article 15 of the GDPR from the operator here. The link "Support" opens an e-mail to the support for this.

As soon as the export is ready, you download the user data stored about you here with the button "Download the data". The file stays available for one month, after that a new export is required.

How the export is triggered and who is allowed to do so is described on the page Data protection in the administration manual.

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Tab GUI preferences

Here you find your saved adjustments, such as hidden table columns, and reset them selectively. OpenOlat stores the settings of the GUI (Graphical User Interface) in variables. With "Reset" in the row of a variable you reset this one variable, with "Bulk reset" the selected ones. The tab is intended for experts.

Table of the stored GUI variables with the columns Attributed class and Key and one button Reset per row, so you reset a single variable

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Tab AI settings

Some AI features of OpenOlat work automatically, without you calling them. In the tab "AI settings" you decide for each of these features whether OpenOlat may use it for your answers and images. You find the tab under:
Personal menu > System settings > Tab "AI settings"

The tab only appears if the administration has switched on at least one of the two features, and it only shows the rows of the switched-on features. Guests do not see the tab, for them the default of the administration always applies.

AI settings tab with the highlighted rows AI feedback on free-text answers and AI image descriptions, each with the values Default (on), On and Off, so you see which choice applies to you

The tab shows one row per feature:

  • "AI feedback on free-text answers": Your answer to a free-text question (essay question) in a quiz is sent to the AI, and you receive formative feedback. It does not award points. More about this: AI feedback on free-text answers
  • "AI image descriptions": For an image that you upload, OpenOlat generates title, description, alternative text and tags with the AI. More about this: Generate metadata with AI

In each row you select one of three values and then click "Save":

  • "Default (on)" or "Default (off)": The setting of the administration for everyone applies. The addition in brackets shows whether the feature runs for you.
  • "On": The feature runs for you, even if the default is "off".
  • "Off": The feature does not run for you, even if the default is "on".

If the AI feedback is set to "Off", you answer free-text questions as usual, only no AI feedback appears. If the AI image descriptions are set to "Off", OpenOlat does not generate metadata in the background when you upload an image. You can still trigger the button "Generate metadata with AI" in the form yourself at any time.

As long as "Default" is selected for the AI feedback, OpenOlat asks you at the start of a quiz with AI feedback whether the AI may correct your answers. More about this: Consent to the AI correction

If you selected "Always allow" in this dialog, the row here is set to "On". If you want to be asked again, select "Default" and click "Save". After that the default of the administration applies again. "Reset configurations" in the tab "System" leaves your AI settings unchanged.

System administrators set the default for everyone in the AI module: External tools: AI module

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Further information

Mentioned on this page
User tools: Subscriptions >
Core functions: Overview >
Email Settings >
User tools: E-Mail >
Landing pages >
Navigation >
Working with tables >
Using WebDAV >
Module Instant Messaging >
Data protection >
Content Editor >
Information and settings for items in the Media Center >
External tools: AI module >

Further reading
Personal Configuration: Profile >
Personal Configuration: Password >
User tools >
Chat >

youtube
User settings (German)

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