Terms of Use
Which terms of use must be accepted?
When you use OpenOlat or certain elements of it for the first time, you may be required to agree to the terms of use. If this is required by the operating institution or by the owners of a course or other element, various terms of use may be displayed for confirmation.
Terms of use of the OpenOlat platform >
Terms of use of external tools >
Note
In addition to the terms of use, data protection provisions may also be displayed and require consent.
Terms of use of the OpenOlat platform
Confirmation by OpenOlat users on first call
When OpenOlat is called up for the first time, all users are asked to confirm the terms of use. If you decline, you return to the login page.
Define terms of use of the platform
Administrators define the text of the terms of use in the system administration under Administration > Customizing > Imprint. The terms of use can only be stored if the imprint is enabled. A separate text can be created for each activated language.
Read accepted terms of use
All users can read the terms of use that they have agreed to at any time in their personal menu:Personal menu > Settings > Tab "Terms of use"
Terms of use in the course settings
Confirmation by learners in the course
When a course is called up for the first time, a further confirmation of terms of use may be required, because the course owners can define course-specific terms of use for their course, which must be accepted by the participants.
Define terms of use of a course
Course owners create course-specific terms of use for their course under:Course > Administration > Settings > Tab "Disclaimer"
The text editor is displayed as soon as the "Terms of use" checkbox is ticked. On the same tab, a course-related privacy policy can also be enabled; it has the same structure.
In the field "Label checkbox 1" at the bottom of the page, you define which text is displayed to participants next to their checkbox for accepting the terms of use.
In addition, a second checkbox with any descriptive text can be defined for confirmation in the field "Label checkbox 2". If a text is entered, both checkboxes must be confirmed by the participants for the terms of use to be considered accepted. If no descriptive text is entered, the second checkbox is not displayed to the participants.
Activate confirmation request for a course
In order for the terms of use to be displayed, they must be enabled by the course owner. If a text has been entered for the terms of use, it is retained after saving, regardless of whether the display is activated. You can therefore edit inserted terms of use, for example, and then deactivate them until the final version has been created.
Management of the terms of use in the members management
Which course participants have given their consent to the course-specific terms of use is visible to course owners in the members management under:Course > Administration > Members management > Consents
- If a participant declines, the person concerned can be contacted directly.
- Course owners can revoke selected consents or delete the entries.
Acceptance of terms of use when copying courses
Learning path courses can be copied with the help of a wizard: Course > Administration > Copy with wizard. This wizard can be used to specify which course settings are to be transferred to the copy before the copy process is executed. Among other things, the terms of use can also be copied.
Terms of use in forms
Confirmation by learners
When filling out a form, the content entered may also require participants to accept a declaration on the terms of use.
Define terms of use of a form
Within the learning resource Form there is the element "Terms of use", which authors insert in the form editor via "Add content". In the element you define the text of the letter of agreement and the label of the checkbox.
Terms of use of external tools
In OpenOlat, external tools are integrated in some places (mostly also open source, but not developed by frentix), for which the conditions must also be accepted before use.
Example draw.io
draw.io is an online tool for creating diagrams that can be used in many places in OpenOlat, e.g. in projects, in the portfolio, in the "Document" course element, in the Media Center and wherever new documents can be created. In draw.io, several people can also work together on a diagram.
Further information
Members management >
Creating learning path courses >
Course Settings >
The Form Editor >
Data protection >
Personal Configuration: Settings >