Events and Absences
What types of events are there in OpenOlat?
There are basically two types of events in OpenOlat:
- Basic events (without the option to record absences)
- Events with absences (appointments in the course; they appear in the Course Planner and absence management)
Lecturers can also be booked for these dates. (Only coaches can be made lecturers.)
| basic event | Event with absence | |
|---|---|---|
| Events in Course Planner | x | |
| Events in the Absence management | x | |
| Events in Projects | x | |
| Events in (Project) To-dos | x | |
| Events in Personal Menu | x | x |
| Events in Calendars | x | x |
| Events in BigBlueButton | x | |
| Events in Microsoft Teams | x |
Which absences can be administrated?
General note
Administrators can configure the options in absence management in great detail. If one of the options described is not available to you, please contact your administrator.
General note
In OpenOlat, absences are recorded as a matter of principle, not attendance.
Absences
The presence or absence of participants can be recorded in the following categories:
- Present
- Excused absence
- Unexcused absence
- Dispensed
Absences are usually recorded during attendance checks by the coaches.
Participants can find their recorded absences in the personal menu.
An attendance rate is calculated from the recorded absences. By comparing this with a specified permitted absence rate (e.g., 80%), it can be calculated whether a course can be considered attended.
Cancellations
Participants may be allowed to sign out in advance in the personal menu.
Excused Absences
It can be set system-wide that excused absences are counted as "present" for the calculation of the attendance rate.
Dispense
There are various reasons why a participant may not be able to or required to attend a specific part of a course. In this case, an exemption can be arranged.
Appeals
Participants have the opportunity to appeal against a decision made by coaches, e.g., a supposedly unexcused absence. Appeals are also recorded in OpenOlat.
Where can I find the absence management?
A distinction must be made between
-
the general activation and configuration of absence management by administrators at:
Administration > Module > Events and absences
More about that > -
the configuration of absence management in a course
Administration > Settings > Tab "Implementations" > Section "Configuration event and absence mnagement in course"
More about that > -
the recording and management of absences in a course by course owners
Recording and administration is carried out in Run Mode (i.e., at runtime, not in the editor) by course owners at:
Administration > Events and absences > Tab Members
More about that > -
the recording and management of absences in a course by coaches
Recording and administration by coaches takes place at:
Toolbar > Events
More about that > -
the overview of personal absences
You and all participants can find your personal absences in your personal menu. Here, administration is only possible to a limited extent and for yourself, e.g., in the form of deregistration.
More about that > -
the cross-course absence recording by coachess
Coaches can find the option to record absences in various courses in the
Coaching tool > Button "Events/Absences".
More about that > -
cross-course absence management by authorized persons with the role of absence administrator:.
Administration includes, for example, processing exemptions and appeals. This administrative task goes beyond simple data entry and is therefore assigned to a separate role. Authorized users can find the tools in the
Header menu: Absence management
Mehr dazu >
Further information
Activation and configuration of absence management by administrators >
Configuring absence management in a course >
Recording and managing absences in a course by course owners >
Recording and managing absences in a course by coaches >
Personal absences >
Cross-course absence recording in the coaching tool >
Cross-course absence management by absence administrators >