File Hub Concept
What is the File Hub?
The File Hub is available in OpenOlat as a global file browser, in which all folders available in OpenOlat are listed. (Course folders, group folders, archive folders, etc.)
Features of the File Hub
- Multi-file upload via drag & drop
- If files are transferred to another location in the File Hub, they are copied in each case.
(In contrast to the Media Center, where e.g. logos, terms and conditions, etc. are centrally managed, updated and made available to all authors. This is why the files are linked there.) - Only folders to which the person currently logged in has access permissions are displayed in the File Hub.
Structure
How do I open the File Hub?
The File Hub in the personal menu
The folders and files are displayed in the File Hub according to individual, personal permissions, which is why the File Hub is also one of the personal tools and can be found in the personal menu.
The File Hub in other contexts
The File Hub is displayed in many other places whenever a file is to be selected.
To display the contents of a folder, you can find the File Hub, for example, in the course administration under Course > Administration > Files.
Sources
Document pool
The Document pool is a document management system within OpenOlat.
- The documents contained therein can be provided with a taxonomy.
- Access to the document pool can be linked to competences.
- It can be activated as a site for all OpenOlat users and is then included in the main navigation at the top.
- However, the documents from the document pool cannot be integrated into a course.
In contrast to the File Hub, the document pool is a sub-area, a "partial container". It can be used, for example, to manage teaching materials that can be accessed depending on the assigned competence.
In contrast, all folders and files in OpenOlat, including those in the Document pool, are managed comprehensively in the File Hub.
Groups
The Group tools also include folders that are only available to members of a specific group. The group folders can also be accessed via File Hub, provided you have the necessary authorization (group membership).
Course archive
In course archives, participant data is stored separately from courses in zip files. The files and subfolders contained therein can be displayed in the File Hub.
Courses
The files used in a course are located in a folder belonging to the course, the storage folder.
Access can be found under Course > Administration > Files.
The storage folder is course-specific. In order to also be able to use files that are used several times in different courses, a resource folder can also be included in the course.
Personal files
Only folders to which the person logged in has access authorization are displayed in the File Hub. Therefore, for example, the personal files can also be accessed via File Hub. (The files there can only be viewed by the person who is currently logged in.)
Resource folder
Resource folders serve as containers for files that are used multiple times across courses.
- They are considered learning resources and are therefore listed in the authoring area. They can also be created and edited there:
Authoring > Create - Resource folders can be maintained centrally in the authoring area. Resource folders have their own owners. (They can therefore also be maintained by someone other than the course owner who integrates the resource folder into a course.)
- The same resource folder can be included in different courses. If files are changed in the resource folder, they are changed in all courses.
- One resource folder can be integrated per course.
- Subfolders are possible within the resource folder.
Setting up the access conditions
As mentioned above, the File Hub only displays folders and files for which access permission has been granted. Access permissions are granted/set up in the respective sources.
Example group folder
The File Hub automatically recognizes whether you are a member of a group and which group folders are displayed in the File Hub. Anyone wishing to gain access to a group folder via File Hub must be a member of the relevant group (see Group management).
Example storage folder
Files from the course elements of a course are stored in the storage folder of a course. By default, the "Storage folder" menu option in the course administration is only displayed to course owners who can edit the course as authors. Accordingly, only storage folders for which you are the course owner or which have been shared by other course owners in the course settings are displayed in the File Hub.
Further information
Personal tools: Media Center
Module Document Pool
Using Group Tools
Course administration - Archiving & Reports
Storage folder
Personal tools: File Hub
Resource folder