Library
Concept
- The library can be activated/deactivated separately as required for the entire instance.
- There is only one library per OpenOlat instance.
- It usually appears as a menu item in the top navigation bar.
- Technically speaking, the library is a linked resource folder that can be edited in the authoring area.
- Documents in the library can be commented on by users, downloaded or sent directly by e-mail.
Set up the structure of the library
If an administrator activates the module, an associated resource folder must be specified. To set up the structure of the library, owners can edit this assigned resource folder in the author area.
Upload documents
Who can upload documents to the library?
If the administrator has allowed uploading (Administration > Modules > Library), all users can upload documents to the library. However, they will only be added to the library after a check has taken place.
What can be uploaded?
A variety of file formats can be uploaded:
- Office documents, such as docx, xlsx, pdf, etc.
- Image files, such as jpg, png, etc.
- Video files (mp4)
- ...
Upload check
After uploading a document, it is first checked by default before it is displayed in the library.
Owners of the resource folder linked to the library are informed of a new upload and must approve the document.
Alternatively, another person can be designated for the check and an email address can be entered by the administrator in (Administration > Modules > Library). If no address is entered there, the owner of the learning resource will receive the check request.
As of release 19.1, administrators can also deactivate this check process (Administration > Modules > Library). However, if you deactivate the check, you should be aware that anyone who has access to the library can upload documents there without checking them.