Become a group member
There are basically 3 ways to become a group member in OpenOlat:
- You can be invited to an OpenOlat group by coaches and other authorized persons and made a member,
- Your group membership can be created automatically,
- or you can register yourself as a group member.
The way in which you can become a group member depends on which group it is and how the group is configured by the creator.
Become a group member through others
Who can make someone a group member?
- Group coaches
(You become one automatically when you create a group, or the role is assigned to you). - User manager
- Other administrative roles (administrator, etc.)
How can group coaches make someone a group member?
Step 1:
Navigate to the desired group via the main menu. Use the search or the tabs with pre-sorted lists of existing groups.
Step 2:
Click on the group name to select the group to which a member is to be added. Make sure that you are the group administrator this group, otherwise the "Administration" option will not be available to you in the next step.
Step 3:
Select "Administration" on the left and then the "Members" tab. There you will find the "Add member" button.
How do you make someone a group member in several groups at the same time?
Step 1:
Navigate to the desired group via the main menu.
Step 2:
Select the checkboxes in front of all groups to which the person is to be added. Make sure that you yourself are a member of all selected groups as a coach.
Step 3:
As soon as at least one checkbox is selected, the "Manage accounts" button appears above the list. If you click this button, a pop-up opens in which the members of all selected groups are listed together. Use the two buttons to add further participants and coaches to all selected groups.
Step 4:
The group membership of members who have been added several times at the same time may still need to be confirmed. If you look in the member administration in one of the courses, you may find a corresponding note. Whether such confirmation is required by the new group members can be specified by the administrator.
Add group membership in the user administration
If you have authorization for user administration, you can also view the existing group memberships and add new ones in a tab.
Automatically created group memberships
If certain people are already grouped together in another system (e.g. HR software), these group memberships can also be mapped in OpenOlat. However, this requires middleware (Syncher), which can then automatically assign users to specific OpenOlat groups.
If you have any questions about automatically assigned group membership, please contact frentix.
Assign yourself as a group member
Groups in course element "Enrolment"
If authors use the course element “Enrolment”, learning groups can be created there that are initially without participants. When the course is active, they can then register themselves as members of one (or more) of the groups offered.
Offer
Create offer
Groups are treated like learning resources in some respects. An offer can also be created for groups under Group > Administration > Sharing tab.
Joining a group can be offered with an access code or "Freely available".
Where can users find offers for groups?
Users can find groups with offers under "Published groups". Click on "Join" to book an offer and become a group member.
Overbooking
If the group size has been limited, participants who wish to join a group in which all places are already taken can be placed on a waiting list. (See Create groups >).
In the event of overbooking, corresponding notices appear, e.g:
Entry in the group administration
With the appropriate rights (e.g. administrator), you can of course always add yourself to a group as a participant.
The procedure is the same as described above.
("How can group coaches make someone a group member?", Step 3)
Select group > Administration > Tab members > Button "Add member"
Founding a group
Who can create a group?
Administrators can define system-wide in Administration > Modules > Groups whether the creation of new groups is permitted for course authors and/or participants.
Creating a group
If you have been granted this permission, you will also find the "Create group" button under the "Groups" menu item in the main menu. More about creating groups >
Add members to my group
If you create a group, you automatically become the group administrator. In this role, you will have the "Administration" menu option for your group. There you can add further people (make them group members) and configure the rights of group members in the "Members" tab.
See above "How can group facilitators make someone a group member?" ^
Further information
Create groups >
Using group tools >
Leave a group >
Configure LTI Share for groups >
For administrators: System-wide configuration of the groups >