File and Data Collections

OpenOlat collects objects and files in various containers. Here is an overview.

How do the objects differ?

Example: Video

a) mp4 file, without additions = object in the File Hub

b) mp4 file + metadaten, versioning etc. = object in Media Center

c) mp4 file + quizzes, comments, etc. = learning resource video, object in the authoring area

File Hub	Media Center	Authoring area	Question pool	Video Collection	Library	Document pool
Shows all available files of the OpenOlat instance	Central audiovisual media collection	Contains courses and learning resources	Contains questions that are intended for multiple use	Lists all videos available in the instance	Files, hierarchically structured	Office documents and media files

File Hub	Media Center	Authoring area	Question pool	Video Collection	Library	Document pool
Personal file explorer	Personal area with individual content	Only one authoring area per OpenOlat instance	Several question pools possible in one OpenOlat instance	Only 1 video collection per OpenOlat instance	Only 1 library per OpenOlat instance	Taxonomy-based document management

File Hub	Media Center	Authoring area	Question pool	Video Collection	Library	Document pool
Copying and moving files	Resource source for your own authoring activities	Course and learning resource creation	Share and reuse questions from the shared pool for test creation	Video collection for all users, as "internal Youtube"	Shared document collection	Documents are only available in the pool and cannot be integrated into a course
Central file management	Direct creation and sharing of different media types, storage and upload	Management of access authorizations	Collaborative development and review of questions for standardized exams		With checking procedure for newly posted documents

File Hub	Media Center	Authoring area	Question pool	Video Collection	Library	Document pool
Via personal menu	Via personal menu	Via main navigation in the header	Via main navigation in the header	Via main navigation in the header	Via main navigation in the header	Via main navigation in the header
Access to all files for which you have access authorization			Access also directly from the test editor			Can be activated for all OpenOlat users

File Hub	Media Center	Authoring area	Question pool	Video Collection	Library	Document pool
Activated by default	Activated by default	Access as soon as author rights have been granted	Question pools can be activated per organizational unit	Activated as required	Activated as required	Can be activated based on competencies