OpenOlat system wide roles and rights

User type

OpenOlat works with a roles and rights management. First two user types are differentiated. These are:

• Anonymous guest: Guests have - without registration - limited access to OpenOlat. They can only have a look at learning content enabled for guests, but cannot take part in learning activities. The link to the guest access can be found on the login page. Further information about guest can be found here. 
• System user: Every user has a distinct user name, which cannot be changed after the registration anymore. Users can use enabled learning content and can take part in learning activities. Additionally every users has an individual configurable landing page and storage available. Further more he can create groups. 

Roles

System users can get one ore more roles additionally.

With OpenOlat Release 13, the OpenOlat roles have been further enhanced. Here is an overview of all OpenOlat roles.

• User: Standard role (see above)

• Author: The author has access to the authoring area. This allows the author to create courses and all other learning resources. In the search mask the author finds all courses and learning resources such as tests, films and portfolio templates which are accessible to authors. This role is often assigned to teachers or e-learning managers.

• User manager: The user manager has access to the user management and all users of the own organization. He/She can create, edit and inactivate users. Further more he can assign the Author role.

• Role manager: The role administrator has access to the user administration and all users of his or her own organization. Apart from the roles Administrator and System Administrator, he/she can change, assign and remove all user roles.

• Group management: The group manager has access to the group section and in there access to the tab group management. Further information to the group management can be found here.
  
  
• Question bank manager: The question bank manager has access to the question bank. In there he is able to open the administration section. Further information about this role can be found here.
• Curriculum manager: The curriculum manager has access to curriculum management and can create new curricula and manage existing ones. If the curriculum manager is assigned to an organization, he or she only has access to the curricula of this organization.

• Lectures manager: Configuration of the "Lectures and Absences" Module

• Quality manager: The quality manager has access to the Quality Management area and can manage all settings and objects such as questionnaires, data collection generators and the analysis tool.

• Line manager: The line manager can be automatically informed about the receipt of certificates for all users of his organization.

• Learning resource manager: The learning resource manager has access to the authoring area and sees all learning resources of the organization to which he/she is assigned. He or she can copy and export them. In the profile an institution can be added. The learning resource manager has owner rights for all courses, where the course owner has the same institution filled in in the profile as the learning resource manager.

• Principal: The principal sees all areas of the system except administration, but has read-only access and cannot make any changes, edit objects, etc. 

• Administrator: The administrator has module and function management and has access to all areas of the system e.g. user management, catalog management, curriculum management, lectures management, except the administration page. This role can be limited to an organization. The administrator can delete users and also grant other people the right to manage the catalogue.

• System administrator: The system administrator has access to the administration side and is responsible for the technical system configuration and its monitoring. This is a global role that is not tied to an organization.

Group roles

If groups are used in courses, the members can be registered either as participants or as group coaches. In the user management of a course and then Rights further rights can be given to coaches or participants of assigned groups. 

The group coach has almost the same rights as the course coach. In courses, where his group is assigned to, he has access right to the assessment tool as well as to the test and survey statistic. In the assessment tool he can only see the participants of his group.