The members management provides an overview of all users and groups within a course, and allows you to manage and administer them. It also allows you to set the member rights.
When opening the members management you get a list of all members of your course. You can either display all members, only course members, or only group members, respectively. Various tabs allow you to filter the list by the member roles. Under each tab you can edit the members displayed, and you may add or import new members, e.g by using an Excel table. By clicking on a member you will get more detailed information, such as number of visits, last visit date, which roles are assigned to this member, or which groups this member is part of. The tables under each tab can be exported into Excel. Furthermore, you can select individual members and e.g. edit or remove them batch-wise. This function also allows you to send an email to selected members at once.
The tab "Search" serves to look for specific course members. If required, the table with the search results can easily be sorted by clicking on a respective column title.
Users can get access to a course in two different ways. Either they are part of a group which has been added to the course. We recommend working with groups only if it is necessary due to didactic or organizational reasons. The users can also be added directly to the course. It can be defined which role the user gets in the course, independent of the general role in OpenOLAT. It is differentiated between participant (no editor rights), coaches (no editing, but access to the assessment tool and the statistics) and the owner (all rights).
We recommend working with groups only if it is absolutely required, hence for didactic or organizational reasons. For most courses, enrolling directly in a course is the better choice.
The menu item Groups shows all groups linked to the course, as well as information on occupancy. Clicking the link "Edit" enables you to modify the group just as you would in the main navigation tab "Groups". You can create new groups on the fly, or link already existing groups to the course. How to create and configure groups and how to administer group members has been described in the section "My Groups".
The menu item Bookings shows all bookings for this course, ordered by status.
You may want to assign more rights to users, without giving them full owner rights. To do so go to the section "Rights" on the left-hand side. Note that this section only serves to assign rights of course tools to a role (user groups), but not to individual users. For example, you can allow course coaches access to members management by ticking off the corresponding checkbox.
The rights management differentiates between group coaches and participants.
The following course rights can be assigned:
| Group management | Members are allowed to add or remove groups. |
| Member management | Members are allowed to add or remove members (also owners). |
| Course editor | Members are allowed to use the course editor along with all its features. |
| Archive tool | Members have access to the course data, i.e. they are allowed to archive course data such as forums, etc. |
| Assessment tool | Members can assess and comment on the progress of course participants by means of the assessment tool, even without coaching rights. |
| Glossary tool | Members are permitted to administer the glossary. |
| Statistics | Members are allowed to access and download course statistics. |
| Assessment mode | Members are allowed to set up the test configuration of the course. |
| Course database | Members have access to the course database and have editing rights (create, reset, delete, export). |
The assignment of rights is suitable if you want to grant further rights to one or more OpenOLAT users without immediately making them course owners with all-encompassing rights. The targeted assignment of certain rights often makes sense for data protection reasons alone.
Coaches have the permission to use the assessment tool and may modify the groups they are coaching. It is not necessary to create a right group for that purpose. However, tutors can only assess members of groups they have been assigned to.
