Calendar in OpenOLAT
You have threefold access to the calendar
- in the group: grants you access to the group calendar as well as any imported external calendars.
- in the course: provides access to course dates as well as group calendars.
- in your personal menu: aggregates all your OpenOLAT calendars.
Course calendars, like group calendars, are automatically added to your personal calendar; course events will be displayed there for you.
Create / Edit entry
In order to add a new event to your calendar you have to click inside the appropriate calendar field. If you are a group member you have to first select from the pull-down menu to which calendar (personal calendar or group calendar) you want to add your new event. Events can be edited or deleted by clicking on the event an then "Edit". An event can also be moved by drag and drop.
For the "Event details" a subject as well as a start and end date are mandatory. Further a description can be added, a recurring option and a kind of visibility can be defined.
Links to course elements, entries in the library or external documents can only be added in a second step after the initial calendar entry creation. Links to course elements can only be created within the course calendar. All other calendars will display the message: Link not possible.
Warning
Click the button „Delete this entry“ in order to definitely delete the calendar entry. It cannot be restored anymore!
Recurring events
Recurring events are events, which are repeated regularly over a certain time period. In the event details under "Recurrence" the desired frequency can be chosen. After a date need to be set, which defines the end of the recurrence.
Recurring events can be edited as well. After saving the adaption it can be chosen, if it is valid for the whole recurrence or only this single event. If all events are changed, only these events get changed, which haven't been adapted before.
Further configuration
You should adjust the following settings to your needs:
Calendar: Please select the calendar to which you want to add an entry. In the group calendar, only one calendar is available. In the course, the number of available calendars depends on the number of embedded groups and their configuration.
Visibility: Please determine who may see your calendar's entries. There are three levels of visibility:
- Private: Only authorized users may see an entry. Who's authorized depends on the type of calendar.
- Personal calendar: Only the creator is allowed to view the entry, as it is his or her calendar.
- Group calendar: All group members are allowed to view private calendar entries, as it is the calendar of the group.
- Course calendar: All course and respective group members are allowed to view private calendar entries, as it is the calendar of the course.
- Time visible only: All registered OpenOLAT users will only be able to see the entry's date.
- Public: All registered OpenOLAT users can see your entries including all other details from your calendar.
Calendar list
The button „Settings“ opens the calendar list, which allows you to (de)activate each single calendar and decide which calendar should be presented in what color.
The calendar list shows all embedded calendars for your current calendar (group, course or personal). Click on the color to select another color. De-/Select a calendar in the columns "Visible" and "Aggregated" in order to either show/hide the calendar in the overview or integrate in the aggregated calendar feed.
The aggregated calendar is a feed, which contains all calendars and events where you have access to. This feed can be used from other applications to fill in and show your OpenOLAT events there as well. This preserves you from adding every calendar individually (see Calendar integration below).
Should your calendar remain empty or should certain events not appear, it could be that you forgot to select that calendar in the calendar list.
Calendar integration
Via iCal (a standard to manage dates) you can integrate various OpenOLAT calendars into another one, e.g. the Google calendar. Use the iCal link 
provided when clicking on the iCal icon either in the calendar view or in the respective table row in the calendar list. Other calendars like the ones out of PerformX can be integrated into the OpenOLAT calendar as managed calendars.
If you can't find the calendar among your personal tools, it was disabled by a system administrator.
