How and where can I do a bulk assessment?

Objectives and content of this instruction

As a coach, you usually evaluate individual performances and individual participants. Sometimes, however, you increase your efficiency by using the bulk assessment. This guide shows you how to do it.

Target group

[ ] Authors [x] Coaches [ ] Participants

[ ] Beginners [x] Advanced users [x] Experts

Expected previous knowledge

Experience with the assessment tool

What is a bulk assessment?

With a bulk assessment you may assess several course participants with the assessment tool at a time of your choice at once.

Bulk assessments can be done for "Assessment" course elements.

course element "task",
course element "group task" and
course element "assessment"

For course elements "task" and "assessment" you may also do a bulk assessment for groups used in these elements.

Who can do a bulk assessment?

A bulk assessment can be performed by all persons who are otherwise authorized to assess. These are primarily the coaches of a course.

Note

Depending on the configuration of a course element, different options are available.

If the option "Assessment" is not activated in the course element, no bulk assessment can be carried out.

All course elements are displayed for which at least one of the following assessment features is configured:

score
passed
comment
files

Where do you start a bulk assessment?

The general procedure is:

Select in the Assessment tool the course element of your course, for which you want to do a bulk assessment
or select the "bulk assessment" option in the toolbar.

The bulk assessment for course element task is started by

selection of your course
then click the icon "Administration"
click the menu option "Assessment tool"
choose the course element of type "Task" in the menu at the left side
select tab "Participants"
click the button "start new bulk assessment" or the button "bulk assessment" in the tool bar

The bulk assessment for course element group task is started by

selection of your course
then click the icon "administration"
click the menu option "Assessment tool"
choose the course element of type "Group task" in the menu at the left side
select tab "Participants“
click the button "Bulk assessment" in the tool bar

The bulk assessment for course element assessment is started by

selection of your course
then click on the icon "Administration"
click the menu option "Assessment tool"
choose the course element of type "Assessment" in the menu at the left side
select tab "Participants“
click the button "Start new bulk assessment" or the button "Bulk assessment" in the tool bar

The bulk assessment of an entire course or of a certain group

starts with the selection of the course or the group. Then, however, concrete course elements must be selected which this course contains or which this group works on. From there on, the bulk assessment will be carried out according to one of the above procedures.

How do I proceed after the start?

After the start you will be guided step by step by a wizard through the bulk assessment.

Step 1: Choose your course element

Only the assessable course elements from the selected course are displayed in a list. Select the desired course element.

Step 2: Prepare and insert assessment data

Note on course element task

For the course element task, you can additionally select whether the delivery was accepted and upload zipped return files. If no such course element is included, "delivery" and "return files" are not applicable.

Step 2a: Prepare assessment data

For bulk assessment, you need a list that includes

the user identification (username, registered email address or institution number/matriculation number),
the number of points,
status
and, if desired, the comment.

The individual fields are separated by tab or comma.

Note

Subpoints can be entered with comma or period (Attention: comma cannot be used if comma is used as separator).
You can use the following inputs for the passed status: Passed: y, yes, passed, true, 1, bestanden
Failed: no, failed, false, 0, nicht bestanden

The easiest way is to use a table from Excel or OpenOffice and fill it with values.

Step 2b: Insert Assessment data

Upload here the rating data created outside OpenOlat by "copy+paste" into the free field. If you have exported the empty table before, there should be no syntax problems. Select "separated by tab" if you are transferring data from an Excel file.

Alternatively, you can enter the data manually.

Example, copied from Excel:

Example, manual input:

`micki,5,y,excellent`	The user "micki" gets a score of 5, a "passed" status and a comment added.
`micki,,y,excellent`	If the score is not needed, leave the field blank. However, the placeholder must still be inserted.
`micki,4,y,""`	To reset comments, you can use "", as this example shows.

!!! note "Note on manual data entry

If you enter the data manually, you must select "separated by commas" to separate the data correctly.

Note on bulk assessment of course element task

Create a folder for each student who receives a feedback file. Place the individual feedback for each person there. Zip the file and upload it in the first step under "assessment data".

Step 3: Column assignment

In step column assignment you can assign which columns of your externally created assessment (of your inserted data from Excel) stand for which field.
For example:

identifier => column 3
points => column 7
passed => column 8
comment => ignore column

Hint

The easiest way is to first activate the desired table columns in the evaluation overview and then download the empty or only partially filled table. This way you get an optimal table template, which you only have to fill in accordingly.

Step 4: Validation

This step is used to check the inserted evaluation data once again. You will be shown once again which information is taken over and how, and whether there are any problems.

Step 5: Schedule

Here you can define whether the valuation takes place immediately or only on a certain date.

Result

After performing the steps of the wizard, the changes made appear in the rating table.